Find & Apply For Bookkeeper / Accounting Clerk Jobs in Atascadero, California

AP, AR and PR Specialist/Office Manager Job Overview:

We are seeking an organized, multi-talented Office Manager & Construction Accounting Specialist (AP/AR/PR) for our office operations. This dual-hybrid role handles project-specific job costing, progress billing, and certified payroll in QuickBooks Desktop Enterprise / Contractor Edition, alongside general office administration and HR onboarding for our field and office. The ideal candidate is a proactive team member who takes ownership, communicates effectively and thrives in a fast paced construction environment.

Key Responsibilities:

Construction Accounting (AP/AR/PR)

QuickBooks Job Costing:

Code and track all material invoices, equipment costs, and subcontractor bills to specific jobs and cost codes using QuickBooks Contractor features.

Progress Billing & Retainage:

Generate AIA-style progress billings and schedule of values; accurately track and release retainage percentages.

Subcontractor Compliance:

Collect, verify, and archive W-9s, Certificates of Insurance (COI), and conditional/unconditional lien waivers before releasing payments.

Non-Union Certified Payroll:

Process weekly payroll for field crew, allocate split-shifts across multiple jobs, and generate non-union certified payroll reports for public works compliance.

HR Administration & Onboarding Field Crew Onboarding:

Manage the end-to-end onboarding process for new hires, including processing I-9s, W-4s, safety policy sign-offs, and setting up profiles in QuickBooks.

Benefits & Records:

Assist with basic health insurance enrollment tracking, vacation and sick leave tracking, and maintaining confidential employee files.

HR Policy Compliance:

Strong knowledge of required state and federal employment laws.

General Administration Office Operations:

Maintain office supplies, manage incoming/outgoing mail, route field delivery receipts, and serve as the main point of contact for office vendors (IT, utilities, janitorial).

Program Compliance:

Ensure compliance programs and procedures are up to date.

Document Management:

Keep physical and digital project files highly organized, including permits and contracts.

Executive Support:

Provide ad-hoc administrative support to project managers and company leadership, using Microsoft Word and Excel to prepare reports or correspondence. Other Tasks as may be assigned from time to time This is a 100% in office position

Qualifications & Skills Experience:

3+ years of experience in construction office management, processing payroll, and handling bookkeeping for a civil/building contractor.

Software Mastery:

High proficiency in QuickBooks Desktop Enterprise (Contractor Edition) and the Microsoft Office Suite (Excel, Word, Outlook).

Industry Knowledge:

Firm understanding of construction-specific workflows, including lien law, retainage, and non-union prevailing wage reporting. Familiarity with ISN (IS Networld), Commerical vehicle and driver compliance including Motor Carrier, FMCSA, Drug & Alcohol Testing, California Air Resources Board compliance, etc. a plus.

Soft Skills:

Exceptional multitasking skills, strict confidentiality regarding HR/payroll data, and an approachable personality suited for onboarding new crew members. Benefits We offer exceptional benefits including: 401(k) plan including employer match Health Insurance including medical, dental & vision Life insurance Paid vacation Paid sick leave Compensation $35.00 - $45.00 per hour depending on experience. This is a non-exempt position.

Offered compensation:

$35/hr - $45/hr Experience and License Requirements Construction Accounting (optional) QuickBooks Desktop Enterprise (optional)