Find & Apply For Bookkeeper / Accounting Clerk Jobs in Madera, California

The Accounts Payable (AP) Specialist is responsible for managing the full-cycle accounts payable process, ensuring vendors are paid accurately and on time, and maintaining strong financial controls. This role supports daily accounting operations, assists with month-end close, and contributes to the overall efficiency and accuracy of the finance function. This position is based in Madera, CA .

Key Responsibilities:

Accounts Payable Processing

• Receive, review, and verify invoices for accuracy, proper approvals, and coding.
• Process high-volume AP transactions in accordance with company policies and payment terms.
• Match purchase orders, receipts, and invoices (3‑way match) as necessary.
• Maintain vendor files and ensure all W‑9s and tax documentation are up to date.
• Prepare and execute weekly payment runs (ACH, checks, wires, credit cards). Reconciliation & Reporting
• Reconcile AP subledger to the general ledger and resolve discrepancies.
• Monitor aging schedules and follow up on outstanding items.
• Support month‑end close with accruals, reporting, and documentation.
• Assist with annual 1099 review and processing Vendor & Internal Support
• Respond to vendor inquiries and resolve payment issues promptly and professionally.
• Work cross‑functionally with Procurement, Operations, and Finance to address invoice or PO discrepancies.
• Maintain strong relationships with vendors to support smooth operations and accurate billing. Controls & Compliance
• Ensure adherence to internal controls, approval workflows, and accounting policies.
• Support audit requests by providing documentation and schedules as needed.
• Identify opportunities to improve AP processes, automation, and accuracy Preferred Skills & Qualifications
• 2+ years of accounts payable or general accounting experience.
• Strong understanding of AP processes, purchase orders, and vendor management.
• Experience with accounting software (e.g., NetSuite, QuickBooks, SAP, Oracle).
• High level of accuracy, attention to detail, and organizational skills.
• Proficiency with Microsoft Excel (VLOOKUP, pivot tables, etc.).
• Strong communication and customer service skills.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk, sit, and use hands to finger, handle, or feel. The employee is frequently required to stand; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must frequently list and/or move up to 15 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIORNMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to chemicals. The employee is occasionally exposed to outside weather conditions and temperatures. The noise level in the work environment is usually moderate; however, it may be loud occasionally. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Pay:

$55,000.00 - $70,000.00 per year

Benefits:

401(k) 403(b) Dental insurance Health insurance Vision insurance

Work Location:

In person