Find & Apply For Bookkeeper / Accounting Clerk Jobs in Thousand Oaks, California

Accounts Payable Specialist at AppleOne Employment Services Accounts Payable Specialist at AppleOne Employment Services in Newbury Park, California Posted in 3 days ago.

Type:

full-time Local candidates 100% onsite

REQUIRED QUALIFICATIONS

Minimum 3 years of hands-on accounts payable experience, including full-cycle ownership. Direct experience with three-way match in a manufacturing or distribution environment with inventory and purchase orders. Working proficiency in a tier-one or mid-market ERP; Microsoft Dynamics 365 Finance & Supply Chain Management preferred. Strong Excel skills - lookups, pivot tables, and comfort reconciling large transaction files. Demonstrated understanding of AP internal controls, segregation of duties, and fraud risk. Precision under volume. The role requires accuracy at pace, not accuracy or pace. Clear, professional written and verbal communication with vendors, buyers, and internal stakeholders.

Minimum education:

High school graduate or

GED. POSITION SUMMARY

The Accounts Payable Specialist owns the full payables cycle end to end - from vendor onboarding and invoice intake through three-way match, payment run, and month-end close support - within a Microsoft Dynamics 365 Finance & Supply Chain Management environment. This is not a data-entry role. The person in this seat is the control point for cash disbursement: they are expected to catch what should not be paid, hold the line on documentation, and keep the payables ledger clean enough that close is a formality rather than an investigation. The role sits in a small, high-visibility accounting team with direct exposure to the Finance & Systems Manager and meaningful latitude to improve the processes they inherit.

REQUIRED RESPONSIBILITIES

:

Accounts Payable Operations :

Own the complete AP cycle for domestic and international vendors: invoice receipt, coding, approval routing, posting, and payment. Perform three-way match across purchase order, product receipt, and vendor invoice in

D365 F&SCM

; research and resolve price, quantity, and receipt variances directly with Purchasing and Receiving. Execute weekly payment runs across ACH, check, wire, and credit card; ensure correct payment terms, discount capture, and cash timing. Maintain sub-ledger integrity - no aged unmatched receipts, no stale open invoices, no unexplained AP aging. Manage vendor statement reconciliations and resolve discrepancies before they reach close.

Vendor Master & Internal Controls:

Onboard new vendors: collect and validate

W-9 / W-8

documentation, banking details, payment terms, and remit-to data. Execute the vendor bank account change control workflow, including independent callback verification to a known-good contact. Treat every banking change request as suspect until verified. Serve as a front-line defense against payment fraud, duplicate invoicing, and unauthorized disbursement. Maintain complete, audit-ready documentation for every vendor record and payment.

Expense Reporting & Corporate Cards:

Administer employee expense reports and corporate card programs: review submissions against policy, resolve incomplete substantiation, and post to the correct GL accounts and cost centers. Enforce policy consistently and diplomatically across all levels of the organization.

Close, Reporting & Compliance:

Support monthly close: AP accruals, unvouchered receipt analysis, sub-ledger to general ledger reconciliation, and assigned account reconciliations. Prepare annual 1099 filings and maintain supporting vendor classification data. Compile schedules and supporting documentation for external audit and tax preparers. Assist with sales and use tax review on vendor invoices.

Process Improvement:

Identify manual steps, workarounds, and control gaps in the current payables process and propose fixes. Partner with the Finance & Systems team on D365 workflow configuration, automated invoice capture, and reporting improvements. Document procedures so the function is repeatable and not dependent on any single person's memory.

Secondary Coverage:

Provide backup coverage for accounts receivable - cash application, customer invoicing, and collections follow-up - during absences and peak periods. Additional job duties as required.

PREFERRED QUALIFICATIONS

Minimum education: Associate's degree in accounting, finance, or business administration.