Find & Apply For Bookkeeper / Accounting Clerk Jobs in Cohasset, Massachusetts

Accounting Specialist Cohasset Public Schools - 2.7 Cohasset, MA Job Details Full-time $65,000 - $75,000 a year 19 hours ago Qualifications Office supply management Overseeing educational financial management Practicing in a sourcing or procurement role Preparation of internal financial performance reports Cash amount verification Internal controls Accounts receivable management Data Retention (Data management) Managing budgets in an accounting role Two-way invoice matching Purchase order management Mid-level Financial issue resolution Internal employee customer service Financial records management Financial record maintenance User support Compliance documentation Invoice reconciliation Retention policy implementation HR support Deposits Billing issue inquiries Budget management in education Regulatory compliance accounting Financial compliance monitoring Invoice dispute resolution Cash allocation Payroll record maintenance Audit support Full Job Description

JOB SUMMARY

The Accounting Specialist supports the districts financial operations by providing accounting, administrative, and operational services. This position ensures accurate financial processing, regulatory compliance, and efficient daily operations across accounts payable and receivable, budgeting, and payroll support.. The role also contributes to strong internal controls, audit readiness, and high-quality service to staff, students, and families.

Terms of Employment:

Full Time - Full Year

PERFORMANCE RESPONSIBILITIES

(include but are not limited to): Accounts Payable & Financial OperationsPrepare and process purchase orders in accordance with district procedures and state procurement requirementsReview supporting documentation, verify budget availability, ensure tax-exempt status, and obtain required vendor documentation (e.g., W-9 forms)Communicate with vendors and departments to resolve discrepancies or incomplete submissionsProcess weekly school warrants, including invoice collection, verification of goods/services, and matching to purchase ordersMaintain accurate and organized records of invoices and payments to support audits and financial transparencyRespond to vendor inquiries, resolve billing issues, and coordinate credits when necessaryProcess journal entries in financial systems as requested, ensuring accuracy and proper documentationSupport audit preparation by providing documentation and responding to requestsCash Management & Turnover ProcessingCount and verify cash and check deposits and prepare treasury receipts in financial systemsProcess weekly turnovers for school and student activity accounts and monthly online payment turnovers (e.g., UniPay, MySchoolBucks)Ensure timely and accurate deposits in accordance with internal controlsMonitor and follow up on returned payments, coordinating repayment and maintaining tracking recordsTravel regularly to Town Hall to deliver and retrieve warrants, payroll, and financial documentsBudget Tracking & ReportingMonitor expenditures, including utilities and athletics, to ensure alignment with approved budgetsMaintain records of revenues and expenditures across funding sources (e.g., grants, CEF, PSO, enrichment programs, capital projects)Track athletic accounts, including Arbiter, and process deposits for officials paymentsReview open purchase orders and coordinate closures or adjustments for accurate financial reportingPrepare reports and assist administrators with budget-related inquiriesBilling & Online Payment SystemsAdminister Kindergarten tuition billing, including invoicing, payment plans, and collectionsManage district-wide online payment systems (e.g., MySchoolBucks, UniPay)Create and maintain fee-based products and ensure accurate revenue allocationGenerate financial reports and provide technical support to families and staffPayroll & Human Resources SupportProvide backup support for payroll processing, including timecard review, verification of hours, and payroll execution as neededMaintain confidentiality and compliance with payroll and labor regulationsSupport professional development processes, including tracking course approvals, reimbursements, and creditsProcess professional development requests, purchase orders, and reimbursements; maintain accurate recordsServe as a point of contact for staff inquiries related to payroll and professional developmentGeneral Office & District SupportProvide administrative support to Central Office staff and assist with daily operationsSupport public records requests in compliance with applicable laws and timelinesMaintain records retention for accounts payable and food service documentation in accordance with regulationsApprove and/or place custodial and operational supply ordersManage postage systems, district Amazon accounts, and vendor accounts (e.g., Ahold/Stop & Shop), including user accessProvide responsive and professional customer service to staff, families, and community members