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Accounts Receivable/Certified Payroll Specialist (Hybrid)
Job SummaryWe are seeking an experienced, dependable, and detail-oriented Accounts Receivable (A/R) & Certified Payroll Specialist to join our team in Waldorf, MD. This hybrid role balances our customer billing and cash applications with weekly government compliance reporting for prevailing-wage construction projects. The ideal candidate will have a strong background in transactional accounting with adnce to deadlines. Familiarity with certified payroll practices, wage compliance, and Excel is critical. This is not an entry-level or remote position. Key ResponsibilitiesAccounts Receivable (A/R) Generate, code, and enter accurate customer billing transactions into QuickBooks. Verify billings against purchase orders, contracts, and field service receipts. Manage customer payment collections, deposit funds, and perform daily cash applications. Monitor accounts receivable aging reports and systematically follow up on past-due balances. Reconcile client statements and research/resolve any billing or payment discrepancies. Certified Payroll Compliance Prepare, verify, and process weekly certified payroll documentation and reports (such as Form WH-347). Review worker classifications, hours, fringe benefits, and wages to ensure 100% compliance with federal Davis-Bacon and state prevailing-wage laws. Ensure all certified payroll documents are completed accurately and submitted on time to the relevant contracting agencies. Respond promptly to agency requests for supporting payroll documentation during routine verification. Safeguard sensitive information to maintain the absolute confidentiality of employee records. General Accounting & Admin Support Maintain highly organized physical and digital financial records. Assist with monthly account reconciliations and ledger accuracy checks in QuickBooks. Compile background documents and financial information requested for internal or external compliance audits. Provide administrative support during month-end and year-end close procedures. Qualifications & Core Strengths High school diploma or equivalent required (additional accounting coursework is a plus). Strong technical comfort using Microsoft Office (specifically Outlook and Excel formulas). Exceptional attention to detail, accuracy, and strong organizational skills. Exceptional time management skills with a proven track record of meeting rigid weekly reporting deadlines. Ability to work independently with minimal oversight while collaborating effectively within a small team. Familiarity with Construction accounting is strongly preferred. A minimum 3 years Accounting & Excel experience, with hands-on proficiency in QuickBooks, is required for this position. Familiarity with Certified Payroll is also necessary.