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Bookkeeper / Accounting Clerk
New Providence, NJ

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Prism Vision Group

Accounts Payable Specialist

Pay: $18–$29.76/hr
Posted: 5 weeks ago
Location: New Providence, NJ (Onsite)
Last Updated: 1 week ago
Hours: Full-Time
Expires: 9/27/2026

Job Description

This is a non-exempt on-site role, located at our New Providence CBO location.
Compensation Range:
$18
  • 29.
76/hr (Dependent on Experience) The Accounts Payable Specialist upports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.
ROLE AND RESPONSIBILITIES
  • Review all invoices for appropriate documentation and approval prior to
  • Process weekly check run
  • Process refunds for all patient and insurance carriers
  • Posting of Management Amex Cards
  • Post Physician ACH Car Note payments
  • Ensure payment of "other drugs'' from accounting manager and provide schedule of payment to accounting clerk
  • Upload for Positive Pay & Submit to Controller
  • Review uncashed checks on bank reconciliation report monthly and investigate
  • Ensure timely month end close of Accounts Payable Department
  • Backfill the Accounts Payables function in the absence of Accounts Payable Clerk
  • Process 1099's and review annual 1099's reporting
  • Assist in scanning documents into MS Business Central
  • Assist in ensuring the timely and accurate filing of all Accounts Payables Documents
  • Reconcile vendor statements and maintain accurate vendor ledger. Research and correct discrepancies.
  • Maintain Vendor Contracts
  • Maintain online AP accounts and passwords
  • Review online AP accounts and passwords
  • Create AP close
  • Keep track of all checks
  • Perform other duties as assigned by Manager
POSITION QUALIFICATIONS
Education:
High School Graduate or General Education Degree (GED). Bachelor's degree in relevant discipline preferred.
Experience:
3+ years of related experience, or equivalent combination of education and experience.
KNOWLEDGE/SKILLS/ABILITIES
  • Accountability
  • Ability to accept responsibility and account for his/her actions and work performed. Willing to accept constructive feedback.
  • Accuracy
  • Ability to perform work accurately and thoroughly with attention to all details of a project or task.
  • Adaptability
  • Ability to adapt to and facilitate change in the workplace.
  • Communication
  • Ability to communicate effectively with others using good listening skills.
  • Empathetic
  • Ability to appreciate and be sensitive to the feelings of patients and co-workers.
  • Initiative
  • Ability to make decisions and take actions to solve a problem or reach a goal. Desire to excel, attempting non-routine tasks.
  • Judgment
  • Ability to make sound decisions using available information.
  • Reliability
  • Can be relied upon to demonstrate reliability in attendance and punctuality.
  • Team Player
  • The ability to work with others and independently for a common goal. Puts aside own individual needs to work toward the larger group objective and reinforces the contribution of others.
  • Relevant computer skills
  • Proficiency in MS Office suite.
Advanced knowledge of excel
WORK ENVIRONMENT
An office environment with a controlled atmosphere.
Qualifications:
POSITION QUALIFICATIONS
Education:
High School Graduate or General Education Degree (GED). Bachelor s degree in relevant discipline preferred.
Experience:
3+ years of related experience, or equivalent combination of education and experience.
KNOWLEDGE/SKILLS/ABILITIES
Accountability
  • Ability to accept responsibility and account for his/her actions and work performed. Willing to accept constructive feedback. Accuracy
  • Ability to perform work accurately and thoroughly with attention to all details of a project or task. Adaptability
  • Ability to adapt to and facilitate change in the workplace. Communication
  • Ability to communicate effectively with others using good listening skills. Empathetic
  • Ability to appreciate and be sensitive to the feelings of patients and co-workers. Initiative
  • Ability to make decisions and take actions to solve a problem or reach a goal. Desire to excel, attempting non-routine tasks. Judgment
  • Ability to make sound decisions using available information. Reliability
  • Can be relied upon to demonstrate reliability in attendance and punctuality. Team Player
  • The ability to work with others and independently for a common goal. Puts aside own individual needs to work toward the larger group objective and reinforces the contribution of others. Relevant computer skills
  • Proficiency in MS Office suite.
Advanced knowledge of excel
WORK ENVIRONMENT
An office environment with a controlled atmosphere.