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Construction Accounting Specialist (AP/AR)

Location:

Lorton, Virginia Employment:

Full-time Compensation:

$60,000-$72,000 annually Build the Financial Backbone Behind Great Mechanical Work Chappelle Mechanical Services, LLC is seeking an organized, dependable Construction Accounting Specialist to support both accounts payable and accounts receivable for our union mechanical contracting operation. This role is a key connection point between accounting, project management, field operations, customers, vendors, and insurance partners. The right person is comfortable owning details from start to finish: setting up new projects correctly, processing vendor invoices, preparing accurate customer billings, following up on receivables, and keeping certificates of insurance current. Success requires strong Intuit QuickBooks skills, sound judgment, urgency, and the confidence to ask questions before a small discrepancy becomes a larger problem. What You Will Do Prepare and issue accurate customer invoices, including progress, service, time-and-material, and contract billings as applicable. Set up new projects, customers, vendors, billing terms, cost codes, contract values, and supporting documentation in company systems. Process accounts payable invoices; verify coding, approvals, purchase orders, job assignment, and supporting documentation before entry and payment. Apply customer payments, maintain accounts receivable records, monitor aging, and coordinate professional collection follow-up. Reconcile vendor statements, research discrepancies, and maintain accurate vendor balances. Manage certificates of insurance (COIs), including requests, renewals, expiration tracking, contract compliance, and distribution to customers and partners. Maintain organized digital project and accounting records, including contracts, change orders, purchase orders, waivers, tax forms, and billing support. Coordinate with project managers and operations leaders to confirm billing status, approved change orders, closeout requirements, and outstanding financial items. Support month-end close through reconciliations, open-item review, reporting, and document follow-up. Protect confidential company, employee, customer, and vendor information. What You Bring Demonstrated proficiency with Intuit QuickBooks; QuickBooks Online or Desktop experience must be clearly shown on the resume. At least 3 years of AP, AR, recordkeeping, or project-accounting experience; construction or specialty-trade contracting experience is strongly preferred. Working knowledge of job-cost accounting, customer billing, vendor documentation, and accounting controls. Strong Excel skills and confidence learning construction or project-management software. Excellent attention to detail, follow-through, organization, and written and verbal communication. Ability to manage multiple deadlines and resolve discrepancies respectfully and independently. Especially Valuable Experience with union mechanical construction, certified payroll or prevailing-wage documentation, AIA-style progress billing, retainage, lien waivers, change orders, W-9/1099 administration, or subcontractor compliance is a plus. Why Join CMS You will have a visible, meaningful role in a growing mechanical contractor where accuracy, accountability, teamwork, and responsive service matter. This position offers the opportunity to strengthen processes and help projects move cleanly from award through billing and closeout.

Benefits:

Medical, Dental, Vision, PTO, Paid Holidays Chappelle Mechanical Services, LLC is an equal opportunity employer. Employment decisions are made without regard to legally protected status.

Pay:

$60,000.00 - $72,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Experience:

Accounting :

3 years (Required)

Work Location:

Hybrid remote in Lorton, VA 22079