Find & Apply For Brokerage Clerk Jobs in Sacramento, California

Transaction Coordinator Company:

Capital Rivers Commercial Division:

Brokerage Location:

Sacramento, CA - In office

Classification:

Full time, hourly, non-exempt

Reports To:

Director of Brokerage & Business Development Pay Range:

$29.00 to $35.00 per hour, depending on experience About the role The Transaction Coordinator supports a team of brokers by managing transaction paperwork, deadlines, listings, and the systems that keep deals on track. The role also supports market research and works closely with brokers on active deals from listing through closing. For those interested in a brokerage career, this role offers direct exposure to active transactions, mentorship from experienced brokers, and support in obtaining a California real estate license. Responsibilities Transactions and compliance Prepare listing agreements, purchase and sale agreements, lease agreements, commission agreements, and disclosures under the direction of licensed brokers, with final documents reviewed and approved by a licensed broker before delivery. Prepare and send required transaction disclosures on behalf of brokers, once reviewed and approved by a licensed broker. Track critical dates on every lease and sale, and follow up before deadlines pass. Track listing agreement renewals and expirations. Build and maintain a complete transaction file from contract through closing, so all required lease, sale, and disclosure documents are in place before the deal is invoiced. Organize agreements, property information, and due diligence materials in Buildout and Dropbox, and communicate with vendors involved in each deal. Pipeline and commissions Review each broker's Buildout pipeline on a regular schedule for accurate deal stages, critical dates, documents, and estimated commissions, and follow up on anything missing. Keep transaction, pipeline, and deal data accurate and complete in Buildout, and maintain client and contact records in HubSpot. Prepare commission vouchers and provide to Accounting for processing and collection. Assist with transaction-specific documentation or questions as needed after handoff. Listings and marketing Maintain accurate transaction and listing information in Buildout and notify Marketing of new listings, changes, renewals, and closed transactions. Coordinate with Marketing to ensure listings are added, updated, and closed out across CoStar, Crexi, LoopNet, and other marketing platforms, and follow up on outstanding updates. Coordinate signage needs with Marketing for new listings, removals, and repairs, and follow up on outstanding requests. Maintain the brokerage team's internal list of active listings and pursuits. Research and analysis Maintain the comparables database. Pull market data, comparables, and property information to support broker proposals, pursuits, and client meetings. Build prospect lists and help prepare market reports. Help brokers prepare site submittals and tour packages as requested. Systems and process improvement Use and recommend AI, automation, and other technology to reduce repetitive administrative work and improve transaction workflows. Work with brokerage leadership and support departments to identify processes that can be automated or streamlined. Perform other duties as assigned. Career growth Support in obtaining a California real estate license, with a pay increase once licensed. Opportunities to shadow brokers on active deals and attend client meetings, property tours, and networking events. Attendance at industry events and involvement in team initiatives. What we are looking for Required 1-3 years of residential or commercial real estate transaction coordination experience, including contract preparation and critical date tracking. Demonstrated ability to manage critical dates across multiple transactions at once. Ability to work independently, manage competing priorities, and complete work with minimal supervision. Clear, professional written and verbal communication with brokers, clients, and vendors. Strong research skills and the ability to summarize data clearly. Intermediate Microsoft Office skills and interest in learning new tools, including CRMs, databases, and AI. Preferred Active California real estate license. Working knowledge of California real estate contracts. Commercial real estate experience, including lease and sale transactions. Experience with Buildout, CoStar, and HubSpot. Experience using AI tools for research, reporting, or document work. Work environment This is an in-office role at our Sacramento office, with occasional local travel to properties, client meetings, and events. The role requires regular computer work and the ability to lift up to 20 pounds, such as files, signs, and event materials. Reasonable accommodations are available. Company Capital Rivers Commercial (CRC) is a full-service commercial real estate firm based in Sacramento, California, with offices in Chico and Redding, serving clients across the United States. We integrate development, brokerage, asset management, and advisory services to create long-term value for our clients. Our brokerage team represents landlords, tenants, buyers, and sellers in leasing and sales transactions throughout Northern California, with a focus on retail, industrial, and land. Benefits Medical, dental, and vision coverage. 401(k) profit sharing plan. Paid vacation and paid sick time. More than 10 paid holidays. Capital Rivers Commercial is an equal opportunity employer. To apply, email your resume to hr@capitalrivers.com

Pay:

$29.00 - $35.00 per hour Expected hours: 40.0 per week

Work Location:

In person