Ethics and Compliance Program Operations Specialist
- 30 hours per week.
- Provides operational and administrative execution support for the Ethics & Compliance function, enabling programs to run on time, consistently, and with appropriate documentation and reporting. Key Responsibilities
- Program execution support Track workplans, timelines, and deliverables across multiple ethics initiatives Ensure deadlines, follow-ups, and dependencies are managed
- Reporting and data coordination Collect and compile data for dashboards, metrics, and monthly/quarterly reports Maintain accuracy of training, hotline, COI, survey, and engagement data
- Communications and logistics Draft and coordinate employee and manager communications Support launches, reminders, and close-outs for surveys, training, and disclosures Coordinate with HR, Communications, LMS administrators, and site leaders
- Documentation and audit readiness Maintain SharePoint sites, documentation repositories, and program records Support audit and compliance readiness through organized recordkeeping
- Event and program support Assist with Ethics & Compliance Week, Ethical Culture Survey, recognition programs, and site visits Track participation, engagement, and follow-up actions Program and Project Responsibilities By Initiative 1. Ethics & Compliance Dashboards & Reports
- Collect data inputs from defined sources (training, hotline, COI, survey, site visits)
- Maintain dashboard data refresh cadence
- Draft monthly/quarterly reports
- Validate data accuracy and flag anomalies 2. 2026 Ethical Culture Survey
- Assist managing survey timeline and checklist
- Coordinate vendor/internal survey logistics (posters, stickers, etc)
- Draft communications (launch, reminders, close-out) and follow-up with corporate communications.
- Track participation rates by site/function and follow up with leaders and P&C
- Assist with location report building and distribution 3. Ethics & Compliance Week
- Assist with event calendar and theme execution
- Draft internal communications and reminders
- Assist with Coordination of materials
- Track participation and engagement metrics
- Organize post-event recap and materials archive 4. 2026 Conflicts of Interest Disclosure (New Risk Group)
- Draft employee and manager communications
- Prepare follow-up lists for non-responders
- Draft reports 5. 2026 New Code of Conduct
- Draft communications and promotional logistics 6. 2026 Code of Conduct Training & Anticorruption Training
- Coordinate with LMS/admin team
- Track launch, completion, and reminders
- Monitor completion metrics by population
- Draft metrics and reports
- Assist team members and P&C with questions
- Assist with testing 7. Ethical Moments Program
- Assist with tool kit drafting
- Coordinate with LMS Team
- Track adoption and manager feedback
- Compile engagement metrics and themes
- Assist leaders and P&C with questions 8. 2026 Powered By Integrity Awards
- Manage nomination process and deadlines
- Track submissions and eligibility criteria
- Coordinate review logistics
- Draft winner notifications and materials
- Prepare recognition communications assets
- Draft communications 9. 2026 Site Visit Planning
- Maintain site visit calendar and checklist
- Coordinate logistics and pre-reads
- Track open action items by site
- Maintain site visit documentation repository
- Coordinate and distribute new posters
- Manage materials and poster audit with follow-ups 10. Doing Right Insight Newsletter
- Draft content outlines and articles
- Coordinate contributor inputs
Pay:
$30.00 - $36.00 per hour Expected hours: 30.0 per week
Benefits:
401(k) Dental insurance Health insurance Vision insurance Application Question(s): This position will be on site daily in Carrollton. Are you comfortable with that? This will be 30 hours a week. Are you comfortable with that?
Work Location:
In person