Find & Apply For Director of Accounting Jobs in Litchfield, Illinois

Position Profile -

Director of Accounting Position Title:

Director of Accounting Department:

Finance Reports to: City Administrator Position Overview The Director of Accounting is responsible for the day-to-day management, administration, and supervision of the City's Finance Department, including oversight of accounting operations, accounts payable, accounts receivable, utility billing, cash receipting, financial reporting, and general ledger activities. Key responsibilities include supervising Finance Department personnel, maintaining accurate financial records, overseeing internal accounting controls, coordinating financial transactions, and ensuring the timely and accurate completion of financial reporting requirements. This is a working management position that combines direct accounting responsibilities with departmental supervision and administrative oversight. The Director of Accounting operates under the general direction of the City Administrator and is responsible for keeping the City Administrator informed of significant financial matters, departmental operations, budgetary concerns, and accounting issues. Essential Duties and Responsibilities 1. Managerial and Supervisory Serve as the office manager for the Finance Department, overseeing daily administrative and financial operations. Directly supervise the Finance Department clerks. Plan, organize, assign, direct, and review the daily work of Finance Department employees. Provide training, guidance, and support to Finance Department employees regarding accounting procedures, financial software, customer service, and City policies. Evaluate employee performance, address personnel matters, and coordinate disciplinary actions and staffing recommendations with the City Administrator. Ensure appropriate cross-training of departmental personnel to maintain continuity of essential financial operations. Develop, implement, and maintain departmental procedures, internal controls, and operational standards. 2. Accounting and Financial Operations Oversee the City's accounting and financial functions, including accounts payable, accounts receivable, general ledger activities, cash receipting, utility billing, and related financial operations. Maintain the accuracy and integrity of the City's financial records and accounting systems. Prepare and post journal entries for electronic receipts, including interest income, state and county tax distributions, patient fees, and other miscellaneous revenues. Perform periodic reviews of general ledger accounts to identify discrepancies, ensure accurate classifications, and maintain appropriate financial records. Monitor financial transactions to ensure compliance with established accounting procedures, internal controls, and City policies. Prepare financial statements, financial reports, and other accounting records as required. Maintain appropriate documentation of financial transactions, adjustments, and supporting records. Identify and recommend improvements to accounting practices, financial procedures, and internal controls. Coordinate with other City departments to ensure the accurate recording and reporting of financial activity.

• Serve as the primary internal City staff member for the annual municipal budget development process, working alongside the City's Finance Consultant and under the direction of the City Administrator to assist with budget preparation, coordination, and completion.

• Serve as the primary internal City staff member for the annual municipal audit, working along the City's Finance Consultant and under the direction of the City Administrator to facilitate work papers, supporting schedules, capital asset records, accruals, deferrals, adjusting entries, grant related receipts and disbursements and the annual treasurer's report. Closely monitor the budget, reconciling any discrepancies and providing reports quarterly and as needed to the City Administrator and City Council. Prepare financial reports, schedules, correspondence, and other administrative documents as requested by the City Administrator. Attend City Council meetings, budget meetings, audit meetings, departmental meetings, and other meetings as required.

• Manage the automated accounts payable process, including but not limited to: o Create/maintain vendors and process invoices for approval and payment through the City's financial software system o Prepare all related approval reports, including the invoice approval report for Council meetings o Act as main accounts payable contact for vendors and employees o Assist with inquiries on the City's purchasing policies o Maintain W-9 and Certificate of Insurance information for all vendors o Maintain electronic and paper files of all invoices o Administer the City's employee credit card program, including card management and processing expenses through accounts payable o Manage the payment process for City vendors paid through auto debits to the City's bank account o Oversee the City's house credit accounts to ensure appropriate staff access and timely payments of amounts due Prepare, generate, reconcile, and distribute annual IRS Form 1099 information returns, ensuring accurate vendor reporting, timely filing with federal and state agencies, and compliance with applicable tax reporting requirements. Preferred Qualifications Bachelor's degree in accounting, finance, business administration, public administration, or a closely related field. Minimum of five years of progressively responsible experience in accounting, finance, bookkeeping, or financial administration. Experience in governmental or municipal accounting. Prior supervisory, office management, or departmental leadership experience. Proficiency with Microsoft Office applications, particularly Microsoft Excel, and the ability to effectively use computerized financial management systems. Ability to prepare and analyze financial reports, reconcile accounts, maintain accurate records, and identify accounting discrepancies. Strong organizational, analytical, problem-solving, communication, and interpersonal skills. Ability to exercise sound judgment, maintain confidentiality, and handle sensitive financial information. Physical Requirements and Working Conditions Work is primarily performed in a temperature-controlled office environment. Frequent use of computers, telephones, printers, scanners, calculators, and other standard office equipment. Ability to occasionally stand, walk, bend, reach, and lift or move office materials and records weighing up to 25 pounds.

Pay:

$95,000.00 - $115,000.00 per year

Benefits:

Dental insurance Health insurance Retirement plan Vision insurance

Work Location:

In person