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Records and Financial Coordinator Loyola University Chicago United States, Illinois, Maywood Oct 14, 2026 Position Details Position Details Job Title Records and Financial Coordinator

Position Number 8150196

Work Modality Fully In-Person

Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the WorkDay ERP? No

Job Category University Staff

Job Type Full-Time

FLSA Status Non-Exempt

Campus Maywood-Health Sciences Campus

Department Name

GRADUATE SCHOOL

Location Code

GRADUATE SCHOOL

(06440A)

Is this split and/or fully grant funded? No

Duties and Responsibilities The SSOM graduate programs Records and Finance Coordinator is the primary administrator supporting all HSC graduate student financial transactions, program enrollment, course registration, and academic policy implementation. This position enhances and supports Graduate School office productivity and efficiency by providing administrative support to students, faculty and staff. Under the supervision of the Associate Dean for Graduate Education, this position performs a wide variety of administrative and clerical tasks to support the graduate program and students.

Duties/Responsibilities include: HSC Graduate School Finance Administration Annual budget projections (in conjunction with the Associate Dean)

PhD student stipend administration

PhD student insurance administration

MS student tuition recovery administration

Liaison with the LUC Office of the Bursar for student finances 2. HSC Graduate School Registration and Records Onboarding and course registration of incoming students

Maintain updated records of enrolled students

Entering student information into Graduate Student Progress System (GSPS), Graduate Student Master, LOCUS, All Student list...

Process Leave of Absences and return from Leave of Absences

Monitor academic progress of students in alignment with Graduate School academic policies.

Administration and support for student registration by acting as the primary liaison with LUC Registration and Records 3. Administer

NIH/ NSF

Annual Survey for enrolled graduate students 4. Annual Commencement Ceremony support 5. General Student Administration

Graduate School office point person to resolve student financial and registration issues. Must be responsive to student and faculty requests, with proactive problem resolution.

6. HSC Graduate School Event Support (in conjunction with entire Graduate School staff) 7. Other duties as assigned. Minimum Education and/or Work Experience Five years of related work experience in a graduate education setting. Bachelor degree is preferred, but not required. Qualifications Ability to follow oral and written instructions and established procedures

Ability to perform basic filing, office procedures and word processing

Ability to maintain accuracy and consistency

Ability to communicate verbally

Ability to finish tasks in a timely manner

Ability to maintain confidentiality

Ability to compose letters and memorandums

Ability to deal calmly and courteously with people

Ability to deal with stressful situations

Ability to function independently and manage own time and work tasks

Ability to work as an effective team member

Ability to maintain office files and follow standard office procedures Certificates/Credentials/Licenses n/a Computer Skills Familiarity with Microsoft Word, Microsoft Excel, and university student management software (e.g. Docfinity, SLATE, LOCUS) Supervisory Responsibilities No

Required operation of university owned vehicles No

Does this position require direct animal or patient contact? No

Physical Demands None

Working Conditions None

Open Date 10/14/2026

Close Date Position Maximum Salary or Hourly Rate $25.72

Position Minimum Salary or Hourly Rate $20.91

Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at www.luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website at www.luc.edu/transformativeed. About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. s & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy. Quick Link for Posting https://www.careers.luc.edu/postings/35972 Notify me of jobs like this