Find & Apply For Financial Manager Jobs in San Carlos, California

Job title: Finance Manager Job type:

Full-time Location:

San Carlos, CA About FlyEpic FlyEpic is a growing private aviation company serving travelers across the Bay Area and the West. We are a small, close-knit team with direct access to leadership, and we are building the systems and people that will carry the company through its next stage of growth. Position Overview FlyEpic is hiring its first dedicated Finance Manager.

This is a hands-on role:

you will own day-to-day invoicing, accounting, payroll, expenses, and tax compliance yourself, while building the processes, controls, and reporting rhythm a growing company needs. You will be the CEO's go-to partner on finance and will give leadership and ownership clear, timely visibility into cash and performance. As FlyEpic grows, this role has a clear path to grow with it. Key Responsibilities Invoicing, Accounting & Tax Compliance Own customer invoicing and accounts receivable end to end, including billing, payment tracking, and collections follow-up.

Own full-cycle accounting:

general ledger, accounts payable, account reconciliations, and month-end and year-end close. Manage federal excise tax (FET) on air transportation, including semi-monthly deposits through EFTPS and quarterly Form 720 filings, and reconcile and clean up prior-period filings. Prepare monthly financial statements (P&L, balance sheet, and cash flow statement) and keep books accurate and audit-ready. Partner with outside accountants/CPA on tax preparation and other federal and state tax obligations. Establish practical internal controls, accounting policies, and documented processes suited to an early-stage company. Payroll, Expenses & Cash Process payroll runs in Rippling each cycle and confirm funds are in place ahead of each payroll date. Run the company card program and pilot and crew expense reporting, including per diem, reimbursements, and receipt compliance. Reconcile bank and credit card statements on a regular cycle and categorize transactions accurately. Review and pay vendor invoices, and execute payments and transfers within CEO-approved policies and limits. Reporting & Planning Build and maintain a rolling cash flow forecast, flagging funding needs early enough for leadership to plan rather than react. Track budget vs. actuals and spending, and provide regular cash and performance updates to the CEO and ownership. Prepare clear, concise financial summaries for leadership and ownership. Qualifications 5+ years of hands-on accounting experience, including full-cycle bookkeeping, reconciliations, and month-end close. Strong working knowledge of QuickBooks (or similar) and payroll platforms; Rippling experience a plus. Experience with federal and state tax filings; aviation excise tax (FET/Form 720) experience a strong plus. Comfortable building forecasts and reports in Excel. Strong attention to detail and a habit of flagging issues early, without waiting to be asked. Discretion with sensitive financial and cash-position information. Experience at a small, early-stage, or closely-held company a plus; comfortable with lean processes and wearing multiple hats. Bachelor's degree in accounting or finance, or equivalent experience. CPA a plus, not required. Compensation & Benefits $120,000-$150,000 annually, based on experience and location, plus FlyEpic's benefits package. Equal Opportunity FlyEpic is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.

Pay:

$100,000.00 - $120,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Experience:

Accounting:

5 years (Required)

QuickBooks:

3 years (Required)

Location:

San Carlos, CA 94070 (Required)

Work Location:

Hybrid remote in San Carlos, CA 94070