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Operations and Finance Manager, Judaic Studies Category:

Professional Department:

Judaic Studies Locations:

Binghamton, NY Position ID:

203900

Budget Title:

Senior Staff Assistant (SL-3)

Salary:

$57,151 This position will support the general administrative needs of the Judaic Studies Department as well as direct the new Program in Public Leadership and assist in providing support to the Center for Israel Studies. Duties include developing and managing the internship program, record keeping, budgeting and purchasing, event organization support, office space management, coordinating visiting scholars, processing HR and travel paperwork, supervising staff, managing communications with students, faculty, and the community.

Department Administration Responsibilities:

Assist the Chair in the planning and general administration of processes and procedures to continue a successful running department. Manage various Departmental financial accounts and funding sources, handle department purchases and funds transfers, track revenues/expenses, assist in developing the budget, and prepare financial reporting. Process department travel and reimbursement paperwork, keep up to date with all travel regulations and procedures. Coordinate and assist with Personnel cases, new faculty hires, and all other HR paperwork for the Department. Coordinate Departmental events and promotional efforts with committee members and departmental staff. Support Director of Undergraduate Studies and help students with registration, declaring major/minor, and organizing payment of scholarships and department funded internships. Responsible for Departmental space, furnishing, equipment, computer software and facilities management to include putting in work orders; overseeing department equipment and computer inventory; coordinating keys and key card access. Supervise the management of the department Google Drive, website, Listservs, mailing lists. Hire and supervise department staff and Federal College Work Study students. Program in

Public Leadership Responsibilities:

Build relationships and coordinate with host agencies/organizations. Coordinate with on-campus partners (Admissions, the Fleishman Center, Harpur Advising, and CCE) and alumni. Manage and coordinate with 4+1 partners (CCPA, SOM, etc.). Arrange and implement the payment of scholarships. Organize student information sessions to promote internships, and other special event programming. Develop and coordinate the application and selection /placement process. Manage the budget and donor funds supporting the program, facilitate donor letters and reporting. Create promotional materials. Center for

Israel Studies Responsibilities:

Assist the Director in the general administration of The Center for Israel Studies' events and finances. Manage the Center's financial accounts, make purchases, track revenues/expenses, assist in developing the budget, and prepare financial reporting. Process reimbursements, travel reimbursements, and HR forms. Assist in event planning and coordinating travel and payments for visiting scholars. Maintain records and coordinate the upkeep of the Center's website. Coordinate publicity.

Job Requirements:

Bachelor's Degree Minimum of 2 years of administrative experience Experience with computer software, i.e. Microsoft Office, Google products, email, online calendar management, database management, Adobe, etc. Effective organization skills and attention to detail Experience with independent problem-solving

Preferred:

Professional experience in higher education Experience with budgeting systems Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.

Additional Information:

Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials Binghamton University is a tobacco-free campus. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/ Cover letters may be addressed "To the Search Committee." Postings active on the website, accept applications until closure. For information on the Dual Career Program, please visit: https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception. As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here . Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form . To apply, visit http://binghamton.interviewexchange.com/jobofferdetails.jsp?

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