Find & Apply For Financial Manager Jobs in West Bend, Wisconsin

POSITION SUMMARY

The Museum of Wisconsin Art is a dynamic museum and cultural hub located in West Bend, Wisconsin, just forty minutes north of downtown Milwaukee. The Accounting Manager reports to the Chief Financial Officer, with responsibility for maintaining accurate financial records, managing routine accounting functions, preparing monthly financial reports, administering payroll, and supporting budgeting, audit, and compliance activities. The Accounting Manager will serve as the Museum's primary day-to-day accounting resource, ensuring that financial transactions are recorded accurately and timely, accounting procedures are followed, and financial information is prepared for review by the CFO and leadership. The CFO retains responsibility for financial strategy, financial governance, internal controls, investment oversight, and reporting to the Board of Directors and its committees. This is an opportunity for an experienced accounting professional to contribute to the financial operations of a respected cultural institution in a flexible, part-time role.

ABOUT MOWA A

vital cultural center, educational institution, an expanding network of ideas, the Museum of Wisconsin Art collects and interprets American art through the lens of a single state. Informed by dynamic initiatives and collaborations, the Museum of Wisconsin Art is an innovative forum for contemporary artists, socially relevant exhibitions, lectures by artists and industry experts, and engaging classes and activities for all ages. The museum has two permanent venues—the Mothership in West Bend and MOWA | DTN in downtown Milwaukee's Saint Kate—The Arts Hotel—as well as two partnering community organizations that create access across the state. MOWA annually welcomes more than 225,000 visitors, making it a destination for the art and artists of our time.

IDEAL QUALIFICATIONS

Minimum of five (5) years of progressive accounting experience, preferably in a not-for-profit cultural or educational organization Experience independently managing general ledger accounting, monthly close, reconciliations, and financial reporting. Experience with budgeting, payroll, accounts payable, and accounts receivable. Knowledge of nonprofit accounting, including restricted funds, grants, and contributed revenue, preferred. Familiarity with nonprofit financial reporting requirements and generally accepted accounting principles. Proficiency in QuickBooks and Microsoft Excel. Strong organizational skills and attention to detail, with the ability to manage deadlines independently. Ability to identify and resolve routine accounting issues and escalate complex matters appropriately. Strong communication skills and the ability to work collaboratively with the CEO, CFO, staff, auditors, and external service providers. Maintains strict confidentiality over financial data and employee-related issues. Bachelor's degree in accounting, finance, or a related field preferred; equivalent relevant experience will be considered.

RESPONSIBITIES

General Accounting Manage the Museum's day-to-day accounting activities in QuickBooks, including accounts payable, accounts receivable, cash receipts, and general ledger entries. Maintain accurate and timely financial records, including account reconciliations, bank reconciliations, credit card reconciliations, and balance sheet schedules. Prepare monthly financial statements, including the balance sheet and income statement, along with supporting schedules for review by the CFO. Perform monthly and year-end closing procedures and maintain an organized accounting calendar. Monitor outstanding receivables, payables, and other routine accounting matters. Maintain vendor records, lease schedules, fixed asset records, and supporting documentation. Identify discrepancies, unusual transactions, and accounting issues and bring them to the attention of the CFO. Cash Management

• Monitor daily cash balances and prepare routine cash flow information for review by the CFO.
• Prepare bank transfers, ACH payments, and other electronic disbursements in accordance with established approval procedures.
• Maintain appropriate documentation and supporting schedules for financial transactions.
• Follow established internal controls and accounting policies, including segregation of duties and payment authorization requirements.
• Coordinate routine banking and credit card administrative matters. Payroll and Benefits
• Process monthly scheduled payroll accurately and timely.
• Maintain payroll records and prepare payroll-related reconciliations and reports.
• Administer routine employee payroll changes, benefit deductions, and retirement plan contributions.
• Assist with annual payroll reporting and related compliance requirements.
• Coordinate payroll and benefit administration with the CEO and external service providers. Development
• Record contributions, grants, and other revenue in accordance with established accounting procedures.
• Maintain records of restricted and designated funds, including tracking receipts, expenditures, and available balances.
• Reconcile contribution activity with the Director of Development on a monthly basis.
• Prepare supporting financial information for grant applications, grant reporting, and donor inquiries.
• Identify potential discrepancies in restricted fund activity and consult with the CFO regarding appropriate treatment. Financial Planning and Analysis
• Assist the CFO and CEO with the preparation of the annual operating budget.
• Prepare monthly budget-to-actual reports and supporting schedules.
• Provide department managers with routine financial reports and assist with understanding budget variances.
• Maintain budget schedules and financial forecasts as directed.
• Identify significant variances, trends, and unusual financial activity for review by the CFO. Tax Accounting and Audit
• Prepare schedules, reconciliations, and supporting documentation for the annual financial statement audit.
• Coordinate routine information requests from external auditors and tax preparers.
• Assist with the preparation and filing of payroll tax, sales tax, and other required financial reports, as applicable.
• Maintain organized financial records and supporting documentation in accordance with Museum retention policies.
• Assist in ensuring compliance with accounting standards, grant requirements, and established Museum policies.

PHYSICAL REQUIREMENTS

The position is predominantly sedentary requiring the ability to sit, bend, stand, and walk. May require occasional stooping, reaching, stair-climbing, and repetitive motions of the hands and wrists related to writing and typing at an electronic keyboard. Requires hearing, talking, handling, and grasping regularly. Specific vision conditions include close vision reading over long periods. May require lifting up to thirty (30) pounds.

SCHEDULE

| HOURS This position is 20 to 25 hours weekly during normal business hours; position may include some after-hour special events and fundraising activities.

Disclaimer:

The preceding job description has been designed to describe a general summary along with essential responsibilities of work performed. It does not contain a comprehensive inventory of responsibilities, duties, and skills or qualifications required to do this job. This job description does not establish an agreement or contract for employment and position functions are subject to change at the discretion of the employer. The Museum of Wisconsin Art is an Equal Employment Opportunity Employer. We are committed to treating all applicants and employees fairly based on their abilities, achievements, and experience, without regard to sex, race, age, disability, religion, national origin, color, sexual orientation, gender identity, or any other classification protected by law.

Expected hours:

20.0 - 25.0 per week

Benefits:

401(k) Employee discount

Work Location:

In person