Find & Apply For Payroll Manager Jobs in Newark, California

Payroll Manager (Hybrid) Stanford Medicine Partners Newark, CA Stanford Medicine Partners (SMP) is seeking a dynamic and detail-oriented Payroll Manager to lead our payroll operations with precision and integrity. This vital role involves overseeing the entire payroll process, ensuring compliance with all applicable labor laws and tax regulations, and maintaining confidentiality of sensitive employee information. If you thrive in a fast-paced environment and possess a passion for accuracy and compliance, this is your opportunity to make a significant impact. A Brief Overview The Payroll Manager is responsible for overseeing timekeeping and workforce management operations in coordination with the parent company's shared services payroll team to support accurate and timely payroll processing for the organization. This role ensures the integrity of timekeeping data, compliance with Payroll and Recording Time Worked policies, and effective administration of employee scheduling operations across SMP and affiliated entities. The Payroll Manager will also lead the implementation, maintenance, and optimization of timekeeping and employee scheduling systems to support operational efficiency, data accuracy, and organizational alignment. In addition, this position is responsible for managing the full end-to-end payroll process for all affiliated medical groups, ensuring accurate, timely, and compliant payroll administration for all designated entities. What you will do Payroll Management for Medical Groups Manage and oversee the full end-to-end payroll process for all affiliated medical groups, including payroll preparation, validation, processing, reconciliation, and timely distribution of employee pay. Ensure accurate and timely payroll including regular pay, overtime, differentials, bonuses, PTO, on call pay, deductions, garnishments, and adjustments. Review, reconcile, and validate payroll data prior to payroll transmission and final processing. Research, resolve, and respond to payroll discrepancies, employee concerns, tax issues, and payroll inquiries. Ensure payroll compliance with all applicable federal, state, local, wage and hour, and healthcare-related regulations. Maintain payroll records, audit documentation, and internal controls. Coordinate payroll calendars, deadlines, and payroll-related communications with medical-group leaderships. Support payroll, 401(k), and workers' compensation audits, including reporting requirements, and year-end payroll activities. Monitor payroll processes for accuracy, efficiency, and continuous improvement opportunities. Timekeeping Administration Oversee timekeeping operations to ensure all employee time records are accurately reviewed, validated, and approved in accordance with Payroll and Recording Time Worked policies for SMP and affiliated medical groups. Ensure all timekeeping exceptions are identified, investigated, and resolved in a timely manner. Coordinate closely with the parent company's shared services payroll team to ensure accurate and timely payroll processing for SMP. Develop and maintain timekeeping related policies, procedures, and user support documentation. Audit timekeeping data to ensure payroll accuracy and policy compliance. Partner with managers to improve workforce accountability and timekeeping consistency. Scheduling Operations Manage employee scheduling systems and scheduling operations for SMP and affiliated medical groups. Lead implementation and ongoing administration of new scheduling technology and workforce management tools. Maintain scheduling rules, staffing templates, labor standards, shift structures, and organizational hierarchies within scheduling systems. Collaborate with operational leaders to support staffing efficiency, productivity, and workforce planning initiatives. Monitor scheduling effectiveness and recommend operational improvements while ensuring alignment with the parent company's standards and processes. Workforce/Timekeeping Systems and Process Improvement Serve as the subject matter expert for payroll, timekeeping, and scheduling systems. Lead implementation, testing, training, and optimization of workforce management applications. Identify opportunities for automation, standardization, and operational process improvements. Support system upgrades, integrations, reporting enhancements, and issue resolution activities. Develop reports and workforce metrics to support leadership decision-making. Leadership and Collaboration Partner closely with HR, Finance, Operations, and the parent company's shared services teams to support organizational goals. Provide payroll and timekeeping guidance for managers and employees. Lead cross-functional initiatives related to payroll operations and workforce systems. Promote a high level of customer service, accountability, accuracy, and operational excellence. Other Duties Performs other duties as assigned and participates in organization projects as assigned. Adheres to safety, P4P's (if applicable), HIPAA and compliance policies. Required Qualifications Bachelor's degree in Business Administration, Human Resources, Finance, Healthcare Administration, or related field (or 4 additional years of relevant management experience in lieu of degree). Minimum of 5 years of progressive payroll and workforce management experience. Preferred Qualification Payroll certification of Certified Payroll Professional (CPP) equivalent preferred. Required Knowledge, Skills and Abilities Strong knowledge of payroll regulations, wage and hour laws, tax compliance requirements, and workforce management practices. Experience managing full-cycle payroll operations, including processing, reconciliation, and regulatory reporting. Healthcare or medical group payroll experience is strongly preferred. Experience with Workday, ADP, and other workforce management/timekeeping systems preferred. Experience implementing scheduling or timekeeping systems preferred. High level of accuracy, attention to detail, and ability to ensure data integrity across payroll and workforce/timekeeping systems. Strong planning skills with the ability to manage multiple priorities and meet strict payroll deadlines. Strong analytical, organizational, and problem-solving abilities. Ability to effectively partner with medical group leadership, HR, Finance, Operations, and shared services payroll teams. Demonstrated customer service orientation with the ability to support employees and managers professionally and effectively. Strong communication and interpersonal skills with the ability to collaborate across all levels of the organization. Strong leadership skills with the ability to coordinate operations across remote and multi-site environments. Ability to work independently while maintaining consistency, quality, and compliance in all outputs. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint). These principles apply to ALL employees: Commitment to Providing an Exceptional Patient & Family Experience University HealthCare Alliance dba Stanford Medicine Partners sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute

C-I-CARE

standards for all of patients, families and towards each other.

C-I-CARE

is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

Pay:

$60.86 - $80.65 per hour

Benefits:

401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Work Location:

Hybrid remote in Newark, CA 94560