Find & Apply For Payroll Manager Jobs in Pensacola, Florida

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POSITION OBJECTIVE

: This position will assist with complete and final close of accounting records on a monthly and annual basis.

ESSENTIAL FUNCTIONS

• Analyzes, prepares and inputs payroll data. Typically uses automated system to produce accurate and timely payroll.
• Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.
• Performs various journal entries, account reconciliations, and provides general ledger support.
• Supervises payroll processor(s).
• Maintains current knowledge of applicable state and federal wage and hour laws.
• Facilitates management and employee understanding of payroll procedures.
• In conjunction with HR Manager, trains new employees on the proper method of entering time into the timekeeping system, including instructing supervisors on the appropriate manner to review and approve supervised employee time and leave.
• Reviews bi-weekly payroll reports for accuracy.
• Responsible for on-time release of bi-weekly payroll to third party payroll vendor.
• Assists payroll processor as needed with approval of timesheets.
• Ensures all payroll entries are complete and accurate in a timely manner to meet month end close deadline.
• Prepares bi-weekly, monthly and annual payroll analytics.
• Coordinate and pull backup documentation requested by external auditors for any payroll transactions.
• Coordinate and pull backup documentation requested by DCF and other regulatory agencies for any payroll transactions.
• Review administrative general ledger monthly.
• Assist with review of personnel distribution codes.
• Assist with compiling reports and schedules for annual 990 returns.
• Reviews monthly accrued leave reports for accuracy and prepares accrued leave journal entry monthly.
• Prepares annual journal entry for adjustment of prepaid health insurance.
• Prepares quarterly entry for 457(b) payments and annual 457(b) adjustment entry.
• Ensures position manual is updated as needed.
• Special projects for the department as assigned.

This list of essential functions is not intended to be exhaustive. NWFHN reserves the right to revise this job description as needed to comply with actual job requirements.

QUALIFICATIONS

REQUIRED:

• Bachelor's Degree in accounting or 5+ years payroll experience.
• Supervisory experience.
• Payroll experience with an organization that has greater than 50 employees.
• Proficient experience utilizing Microsoft Excel and Word.
• Experience with automated payroll/timekeeping/HR systems.
• Experience and knowledge of wage garnishment procedures and other payroll benefit transactions.
• Excellent time management skills.
• Experience working with a payroll system that interfaces with accounting software.
• Experience working with a time-keeping system that interfaces with the payroll system.
• Knowledge of accounting principles, practices and procedures in the recording, classifying and examination of fiscal transactions.

Driver's License (Class E - Private Vehicle) Drug Testing/Screening Background Checks Reference Checks Motor Vehicle Record Check

PREFERRED

• Previous experience working with an outsourced payroll processor.
• Accounting experience in a non-profit organization.
• Experience utilizing Abila MIP software.

SKILLS:

• Ability to work independently and set priorities
• Ability to maintain confidentiality of sensitive data
• Strong interpersonal and customer service skills
• Time Management and organizational skills
• Ability to speak, read and write English at the college level
• Ability to work in a multitask environment
• Strong analytical and problem- solving skills
• Strong written and verbal communication skills
• Ability to review payroll laws and apply them in the appropriate situations
• Ability to travel (Minimal travel is expected for this position) Employer is an affirmative action/equal opportunity employer.

All Qualified applicants will receive consideration for employment without regard for race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.