Find & Apply For Payroll Specialist Jobs in Phelan, California

About the Role We're looking for a detail-oriented, dependable Accounting & Payroll Assistant to support our accounts payable, accounts receivable, and payroll functions. You'll work directly with our Office Administrator and learn the department hands-on, taking ownership of core accounting and payroll tasks as you grow. You'll also help with general office support, including phones and front desk coverage. No accounting or QuickBooks experience is required. We'll train you on our systems and processes. We're looking for someone who is sharp, careful with details, and eager to learn the right way from the ground up. What You'll Do Accounts Payable Receive, review, and enter vendor invoices into QuickBooks Match invoices to purchase orders, receipts, or approvals before payment Prepare check runs and payment batches for review and approval Maintain vendor files, including W-9s and contact information Respond to vendor inquiries about invoice and payment status Accounts Receivable Prepare and send customer invoices accurately and on time Record customer payments and prepare deposits Track open balances and follow up on past-due accounts Maintain organized customer and billing records Payroll Collect and review employee timesheets for accuracy and completeness Enter payroll data and help process payroll on schedule Help maintain employee payroll records, new-hire paperwork, and updates Answer basic employee questions about pay and timesheets Handle sensitive employee and financial information with strict confidentiality Office Support Answer and route calls on a multi-line phone system; greet visitors Data entry, filing, and spreadsheet updates Help with scheduling, calendar management, and other administrative needs as they come up What We're Looking For Required Some office, administrative, customer service, or retail/cash-handling experience Comfortable with computers and basic Excel or spreadsheets Strong attention to detail and accuracy with numbers Organized and dependable, able to meet recurring deadlines Professional phone and written communication Discretion with confidential information

Coachable:

open to feedback and willing to follow established processes Preferred Familiarity with multi-line phone systems Bilingual (English/Spanish) Growth Opportunity This position comes with full, hands-on training in accounts payable, accounts receivable, and payroll. As you learn, you'll take on more responsibility for the department's day-to-day work, and your hours will increase along the way, growing into a full-time role with the company.

Details Schedule:

Part-time to start, Tuesday-Thursday, 8:00 am-12:00 pm Planned schedule growth: Tuesday-Thursday, 7:00 am-3:30 pm, Full-time, Monday-Friday, 7:00 am-3:30 pm

Location:

Phelan, CA (in office)

Pay:

$20-$30 per hour

Benefits:

40 hours of paid sick leave, available after 90 days of employment Health care once full-time and after 90 days 401(k) once full-time and after 60 days

Pay:

$20.00 - $30.97 per hour Expected hours: 12.0 - 40.0 per week

Benefits:

401(k) Health insurance

Work Location:

In person