Find & Apply For Payroll Specialist Jobs in Sarasota, Florida

Overview The Payroll Specialist is the operational owner of end-to-end weekly payroll processing for all entities under our Professional Employer Organization (PEO) structure. This role requires precision in calculating regular hours, overtime (OT), management commissions, and performance bonuses; thorough review of payroll registers for accuracy; and timely posting of approved payroll entries to Sage Intacct. Responsibilities Multi-Entity Payroll Processing Process weekly payroll for all 9 Arctic Air Holdings locations across multiple legal entities under the PEO structure. Calculate and audit regular hours, overtime (OT), shift differentials, and any pay adjustments for hourly and salaried employees. Calculate and process management commissions and performance bonuses in accordance with approved compensation plans. Submit payroll data to the PEO on schedule and manage all follow-up communications to ensure timely disbursement. Payroll Register Review & Accuracy Review and audit pre-processing payroll registers for each entity, verifying hours, rates, deductions, and compensation components. Identify and resolve discrepancies before payroll is finalized; escalate complex issues to Finance leadership. Reconcile PEO invoices against internal payroll records and resolve billing discrepancies. Sage Intacct — GL Posting & Reporting Post approved weekly payroll journal entries to Sage Intacct, ensuring proper allocation across entities, departments, and cost centers. Generate payroll-related reports in Sage Intacct for Finance, HR, and operational management. Maintain Sage Intacct payroll data integrity and support month-end and year-end close activities. Compliance & Recordkeeping Ensure payroll processes comply with federal, state (Florida), and local wage and hour laws, including FLSA overtime requirements. Maintain accurate and confidential employee payroll records across all entities and systems. Support year-end payroll processes including W-2 distribution, ACA reporting, and payroll audits. Cross-Functional Collaboration Partner with HR and department managers across all 9 locations to verify timekeeping, employee status changes, and compensation updates. Assist with new-hire onboarding and termination payroll processing. Serve as the primary point of contact for employee questions regarding pay, deductions, commissions, and tax withholding. Qualifications Proven experience with payroll management using systems such as Workday, ADP, Paychex, Kronos, UltiPro, or Ceridian Strong understanding of employment law, tax law, labor law compliance, and financial concepts related to payroll processing Proficiency in spreadsheets (Excel) for data analysis, account reconciliation, and report generation Solid background in accounting or finance with knowledge of general ledger accounting and journal entries Familiarity with time & attendance systems and HRIS platforms for accurate data management Excellent attention to detail with the ability to handle confidential information securely Strong analytical skills combined with effective communication abilities to resolve payroll discrepancies efficiently

REQUIRED QUALIFICATIONS

3+ years of end-to-end payroll processing experience in a multi-site or multi-entity environment. Demonstrated experience processing payroll under a PEO model (e.g., Frank Crum, ADP TotalSource, Paychex, TriNet, or similar). Proficiency with Sage Intacct — including payroll GL posting, journal entries, and report generation. Strong working knowledge of overtime rules, commission structures, and bonus payroll calculations. Solid understanding of federal and Florida wage and hour laws, FLSA, and payroll compliance. High proficiency in Microsoft Excel for data validation, reconciliation, and reporting. Exceptional attention to detail with ability to manage multiple payroll cycles and deadlines simultaneously.

Ability to handle highly sensitive and confidential payroll information with discretion. Demonstrates initiative to improve processes, automate Experience with HRIS implementation preferred (

Ex:

Rippling) Desire to take on additional duties as payroll processes become more streamlined and help with benefits administration strongly desired.

PREFERRED QUALIFICATIONS

Experience in the HVAC, skilled trades, or field-service industry payroll environment. Familiarity with timekeeping systems and HRIS platforms integrated with PEO and Sage Intacct. FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) designation. Experience supporting benefits administration and open enrollment payroll deduction setup.

Pay:

$28.00 - $32.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person