Find & Apply For Payroll Specialist Jobs in Decatur, Illinois

Payroll Specialist (US & Canadian Payroll Operations) Role Overview We are seeking a detail-oriented, analytical, and customer-focused Payroll Specialist to play a critical role within our fast-paced finance and HR operations. In this position, you will interact daily with a diverse workforce, colleagues, and management at all levels of the organization—serving as a trusted advisor while ensuring absolute accuracy, compliance, and confidentiality in payroll execution. This is a high-visibility accounting support position for a professional who excels at problem-solving, financial reconciliation, and continuous process improvement. You will process cross-border payrolls for the US and Canada, manage tax documentation, reconcile accounts, and drive operational excellence across our administrative workflows. If you possess a strong foundation in accounting procedures and a passion for customer service, we want to hear from you. Key Responsibilities Payroll Processing & Reconciliation

• Payroll Execution:

  Accurately and timely process end-to-end US and Canadian payroll cycles (including serving as secondary processor for non-exempt payrolls).

• Tax Compliance:

  Complete, balance, and maintain accurate tax documentation, including Form 941, W-2, T-4, and related filings for all corporate subsidiaries.

• Financial Reconciliations:

  Complete and balance all required payroll reconciliations with meticulous attention to detail, promptly identifying and remediating processing errors or discrepancies.

• System Operations:

  Utilize enterprise financial and payroll environments, including IBM (CICS & IMS) and Master Data Management (MDM) systems. Customer Support & Process Optimization

• Employee Guidance:

  Provide professional, timely guidance and support to employees and management regarding payroll inquiries, policies, and personnel decisions.

• Stakeholder Collaboration:

  Communicate proactively with local management teams and cross-functional departments to ensure seamless data flow and top-tier customer service.

• Process Documentation:

  Maintain secure, compliant data records and ensure accurate process documentation, including comprehensive operating manuals and Standard Operating Procedures (SOPs).

• Continuous Improvement:

  Approach daily operations with an innovative, continuous-improvement mindset, participating in special projects and supporting management metrics. Qualifications & Requirements Minimum Qualifications

• Education:

  Associate's or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field (or an equivalent combination of education and professional experience).

• Experience Baseline:

  Minimum of 3 years of professional experience in general office administration or accounting (direct payroll processing experience is strongly preferred).

•

Technical Mastery:

oIntermediate understanding of core accounting principles and mathematical procedures. oHands-on familiarity with enterprise management systems (including

IBM CICS

& IMS and MDM platforms). oProficient use of Microsoft Office applications, with strong capabilities in Microsoft Excel (data tracking, modeling, and reporting).

• Core Competencies:

  Superior attention to detail with exceptional problem-solving and discrepancy-locating abilities; strong strategic thinking and independent decision-making skills; exceptional verbal and written communication abilities; unwavering dedication to data security, discretion, and confidentiality. Preferred Attributes
• Prior professional experience processing multi-state US and cross-border Canadian payrolls.
• Demonstrated history of identifying operational bottlenecks and implementing process automation or workflow improvements.
• High adaptability and enthusiasm for tackling special analytical projects in support of corporate financial goals.

Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https:

//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.