Find & Apply For Payroll Specialist Jobs in Brunswick, Maine

We are seeking a detail-oriented Payroll & Invoicing Specialist to join our accounting team. In this role, you will be the bridge between labor hours and project financials—handling everything from daily timecard entry to full-cycle payroll processing, certified payroll reporting, and client invoicing. The ideal candidate thrives on accuracy, meets strict deadlines, and understands the nuances of prevailing wage requirements.

Key Responsibilities Timecard Management:

Verify, and input daily and weekly employee hours across multiple project codes and departments.

Certified Payroll:

Extract labor, wage determination, and fringe benefit data to prepare and submit weekly certified payroll reports.

Full-Cycle Payroll Processing:

Review hours, deductions, taxes, and paid time off; process weekly/bi-weekly payroll through our payroll software.

Customer Invoicing:

Generate and issue accurate customer invoices based on logged project hours, contract terms, and billed materials.

Discrepancy Resolution:

Partner with managers and department leads to resolve timecard errors, payroll disputes, and billing questions.

Compliance & Recordkeeping:

Maintain compliant records for state, federal, and prevailing wage audits. Qualifications 2+ years of hands-on payroll experience; construction, contracting, or prevailing wage industry experience strongly preferred. Direct experience generating and submitting certified payroll reports. Solid background in billing and customer invoicing workflows. High proficiency in accounting/payroll software. Sharp eye for detail and high accuracy in repetitive data entry

EEO Pay:

$23.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person