Find & Apply For Payroll Specialist Jobs in Astoria, Oregon

Applications are currently being accepted, and the review and interview process will begin the week of October 26. This position will remain open until filled Payroll/Accounting Clerk Sunset Empire Transportation District (SETD)

Department:

Finance /

Accounting Reports To:

Finance Officer Employment Classification:

Non-Exempt Job Summary Sunset Empire Transportation District (SETD) is seeking an experienced, detail-oriented Payroll/Accounting Clerk to join our Finance Department. This position is responsible for processing District payroll, managing payroll tax deposits and filings, handling accounts payable and accounts receivable, maintaining financial records, and preparing financial reports. The ideal candidate will have experience in payroll processing, accounting procedures, and financial reporting, along with strong organizational skills, accuracy, and the ability to maintain confidentiality. Essential Duties and Responsibilities Payroll Processing Process District payroll, ensuring accuracy and compliance with established procedures. Review and audit employee work hours, time clock records, and leave entries. Monitor sick leave and vacation accruals. Respond to employee questions regarding payroll and leave balances. Prepare payroll information for Executive Director approval. Coordinate payroll funding requests with the Finance Officer. Maintain employee payroll records, including pay rates, tax withholding forms, and benefit enrollment information. Process wage garnishments and court-ordered deductions. Ensure payroll changes are supported by authorized documentation and appropriate approvals. Payroll Taxes and Compliance Process federal and state payroll tax deposits through electronic payment systems. Prepare and submit quarterly payroll tax filings, including IRS Form 941. Process retirement contributions and other payroll remittances. Prepare workers' compensation payroll reports for SAIF Corporation. Assist with payroll audits and year-end reporting. Maintain compliance with federal and Oregon payroll tax requirements. Accounts Payable Process vendor invoices and accounts payable transactions. Prepare accounts payable checks for authorized signatures. Maintain purchase order records. Coordinate vendor account setup with the Finance Officer. Maintain accurate accounts payable documentation. Accounts Receivable Prepare customer invoices and billing statements. Receive and record payments. Prepare and process bank deposits. Administer parking lease billing and payment tracking. Manage billing for reduced-fare monthly pass programs. Coordinate with outside agencies regarding billing and payments. General Ledger and Financial Reporting Record financial transactions using AccuFund accounting software. Match electronic payments with general ledger records. Support monthly bank reconciliations. Prepare accounts payable and accounts receivable aging reports. Assist with financial reporting for Oregon Department of Transportation (ODOT) grant reimbursements. Prepare financial information for Board meeting packets. Maintain accurate and organized financial records. Additional Responsibilities Participate in training to maintain current knowledge of payroll, tax, and accounting requirements. Maintain strict confidentiality of employee and financial information. Follow established accounting procedures and internal controls. Perform other related duties as assigned. Education and Experience Required Qualifications High school diploma or GED. Minimum of two (2) years of payroll experience, including payroll tax deposits and quarterly filings. Experience with accounts payable and accounts receivable. Proficiency in Microsoft Excel. Working knowledge of federal and Oregon payroll tax requirements. Knowledge of wage garnishment processing and workers' compensation payroll reporting. Preferred Qualifications Bachelor's degree. Advanced coursework in accounting, bookkeeping, or payroll. Experience with AccuFund or comparable fund-accounting software. Experience with ADP payroll software. Experience with QuickBooks. Public-sector accounting or fund-accounting experience. Knowledge of grant classifications and employee positions. Skills and Abilities Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to meet strict payroll and financial reporting deadlines. Ability to maintain confidentiality of sensitive payroll, personnel, and financial information. Strong written and verbal communication skills. Ability to work independently and follow established procedures. Ability to manage multiple priorities in a deadline-driven environment. Professional communication with employees, vendors, and outside agencies. Working Conditions and Physical Requirements Work is primarily performed in an office environment. Regular use of computers, keyboards, and standard office equipment. Occasional lifting of files and office supplies weighing up to 20 pounds. Reasonable Accommodations Sunset Empire Transportation District provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable laws.

Pay:

$28.15 - $33.75 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person