Find & Apply For Payroll Specialist Jobs in Orem, Utah

Payroll Specialist First Colony Mortgage - 3.3 Orem, UT Job Details Part-time From $26 an hour 10 hours ago Benefits 401(k) 401(k) matching Flexible schedule Qualifications Payroll tax Payroll tax processing Payroll tax returns Microsoft Office Payroll systems Attention to detail Microsoft Teams State tax return preparation HRIS Payroll reconciliation Time & attendance systems Local tax Full Job Description First Colony has been opening doors for homeowners since 1984. What started as a single-minded commitment to making homeownership more accessible has grown into one of Utah's most recognized mortgage and home services companies — and we're just getting started. But what really sets us apart isn't our track record. It's our culture. At First Colony, we believe that creativity fuels great work — and that creativity thrives when people feel free to be themselves. We love music in all its forms, and we celebrate the individual tastes that make our team unique. That same spirit of authenticity and expression shapes how we show up for our customers — with clarity, creativity, and genuine care. We're not just a mortgage company. We're a team of people who love what they do, take pride in doing it well, and believe that the best work happens when you bring your whole self to the table.

POSITION SUMMARY

The Payroll Specialist is responsible for the accurate and timely processing of semi-monthly payroll for a multi-state employee population. This position ensures compliance with federal, state, and local payroll regulations and tax laws, maintains the integrity and confidentiality of payroll records, and serves as a point of contact for payroll-related questions from employees, supervisors, and Human Resources.

KEY RESPONSIBILITIES

Payroll Processing Review and process multi-state, semi-monthly payroll, ensuring accuracy of hours worked, overtime, bonuses, benefits, and deductions, and meeting all payroll deadlines. Identify missing punches, incorrect hours, and other timekeeping discrepancies, and work with supervisors to obtain timely corrections. Review payroll reports and registers for accuracy and completeness prior to finalization. Process off-cycle payments, manual checks, adjustments, and corrections as needed. Calculate and apply overtime, shift differentials, and other premium pay in accordance with applicable wage and hour laws. Administer employee deductions, including benefit contributions, retirement plan contributions, garnishments, child support orders, and wage levies. Compliance and Tax Administration Ensure compliance with federal, state, and local payroll regulations and tax laws, including the Fair Labor Standards Act (FLSA) and applicable state wage and hour requirements. Manage state and local payroll tax compliance, including registrations, filings, payments, reconciliations, and responses to tax notices. Monitor changes in federal, state, and local payroll laws, tax rates, and reporting requirements, and update processes accordingly. Maintain accurate employee tax withholding information, including Forms W-4, state withholding certificates, and work-location tax setups. Assist with internal and external payroll audits and respond to agency inquiries. Reporting and Reconciliation Assist with payroll reporting, account reconciliations, and general ledger entries, including payroll liabilities, tax accounts, and benefit deductions. Prepare and assist with quarterly payroll tax filings and year-end activities, including Forms W-2, W-3, and 1099, and related state and local reporting. Support management with payroll-related reports, labor cost analysis, and ad hoc requests. Employee and Cross-Functional Support Respond to routine employee questions regarding paychecks, hours, deductions, and payroll records. Coordinate with Human Resources regarding new hires, terminations, pay rate changes, deductions, and other employee changes affecting payroll, including final pay requirements by state.

•Process employment and income verifications as authorized. Records and Confidentiality Maintain confidential payroll information and records in accordance with company policy and applicable law. Maintain organized payroll documentation and retain records in compliance with legal retention requirements. Document payroll procedures and recommend process improvements to increase accuracy and efficiency.

REQUIRED SKILLS & ATTRIBUTES 3-5

years of payroll experience required. Associate or bachelor's degree in accounting, finance, business administration, or a related field preferred but not required. Working knowledge of payroll, timekeeping, and HRIS systems required. Strong attention to detail and accuracy. Proven ability to independently manage payroll for a multi-state employee population. Strong knowledge of state and local payroll tax compliance, including filings, payments, registrations, reconciliations, and tax notices. Ability to independently manage multiple priorities, recurring deadlines, and confidential information.

Pay:

From $26.00 per hour Expected hours: 20.0 - 29.0 per week

Benefits:

401(k) 401(k) matching Flexible schedule Application Question(s): Describe your experience with state and local payroll tax compliance? This is a part-time position (up to 29 hours per week) based in Orem, UT. Are you able to work on-site at our Orem office? Describe your experience with ADP Workforce Now or another Payroll System? Please list the payroll systems you have utilized.

Work Location:

In person