Find & Apply For Payroll Specialist Jobs in Fredericksburg, Virginia

A broad, trusted business-operations role for an experienced professional who values accuracy, ownership, reliable controls, and varied work. About the Company We are a small, family-owned real estate development company supporting multiple entities and projects in Virginia. Several members of our team have built long tenures with the company, and we hope to add someone who is looking for the same kind of lasting professional home. Our environment is friendly, practical, and dynamic. Because the team is lean, this position touches bookkeeping, payroll, insurance, compliance, customer billing, project budgets, records, and office operations. We provide structured transition and training, while expecting ownership, discretion, early communication, and dependable follow-through. The Role The Finance & Business Operations Coordinator performs the recurring work that keeps our companies accurate, compliant, organized, and audit-ready. You will work closely with ownership, project managers, accountants, payroll providers, insurers, vendors, and our transitioning Business Operations Manager. The anticipated schedule is 20-30 hours per week. The role offers the opportunity for broader responsibility as performance, capability, available opportunities, and business needs evolve. What You Will Own Process accounts payable and accounts receivable across multiple entities and maintain supporting records and approval documentation. Post transactions and reconcile bank and credit-card accounts in QuickBooks. Maintain vendor records, W-9s, certificates of insurance, payment information, invoices, receipts, and entity-specific files. Coordinate payroll processing and maintain accurate employee and payroll records. Maintain recurring calendars and support payroll, sales-tax, 1099, annual, and other required filings with outside professionals. Prepare organized records and respond to requests from accountants, tax preparers, insurers, project managers, and leadership. Maintain business licenses, Virginia SCC registrations, insurance records, renewal information, audit support, property-tax calendars, and other recurring obligations. Prepare customer invoices, record receipts, and perform professional receivables follow-up. Track project budgets against actual costs, maintain current reports, and flag significant variances or missing information. Support onboarding, company records, office vendors, supplies, and selected company events or communications. Use Microsoft 365, QuickBooks, AI, and automation tools to reduce repetitive work while preserving confidentiality, accuracy, controls, and human review. Required Qualifications At least three years of hands-on bookkeeping, accounting support, or closely related business-operations experience. Five or more years is preferred. Hands-on QuickBooks experience, including account reconciliation. Working knowledge of accounts payable, accounts receivable, supporting documentation, and recurring financial deadlines. High integrity, discretion, accuracy, and sound judgment with financial and employee information. A reliable self-starter who manages recurring obligations without constant reminders and communicates exceptions early. Reliable, punctual attendance and timely communication about schedule changes. This is essential because the role owns recurring payments, payroll, filings, reconciliations, and compliance deadlines. Ability to work primarily in person in Fredericksburg for an anticipated 20-30 hours per week. Preferred Qualifications Payroll or ADP experience. Multi-entity bookkeeping or accounting support. Experience with insurance administration, construction, property management, real estate, or small-business operations. Experience tracking project budgets against actual costs and reporting variances. What Success Looks Like Books and supporting records are accurate, current, organized, and audit-ready. Payments, payroll, billing, renewals, filings, and compliance deadlines are completed correctly and on time. Questions and exceptions are surfaced early and supported with clear documentation. Financial controls are followed consistently, including documented approvals and appropriate separation of duties. Recurring responsibilities are supported by clear calendars, checklists, documentation, and reliable processes. Why Consider This Role Structured knowledge transfer and training from experienced team members. A friendly, family-owned environment where trust, reliability, and good judgment matter. Broad exposure to multi-entity business operations and the opportunity to improve systems. Our office closes at noon on Fridays.

Pay:

$27.00 - $40.00 per hour Expected hours: 20.0 - 30.0 per week

Benefits:

Paid time off

Experience:

Bookkeeping:

3 years (Required) Ability to

Commute:

Fredericksburg, VA 22406 (Required)

Work Location:

In person