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DEPARTMENT

Administration / Finance / Human Resources

IMMEDIATE SUPERVISOR

Township Manager

REVISION DATE

02/24/2025

SUPERVISES:

PT Finance Clerk

POSITION SUMMARY

This is an at-will, full-time exempt position responsible for municipal financial management activities in the areas of accounting, budgeting, cash management and investments, debt administration and development and maintenance of internal controls as well as a variety of human resources functions and labor contract negotiations. Additionally, this position serves in a supervisory capacity overseeing a part-time Finance Clerk. Oftentimes, work and materials handled are of a confidential nature making this position a confidential position. Work is performed during regularly scheduled hours (Monday through Friday, 8:00 a.m. to 4:30 p.m.) and may involve additional hours as needed, e.g. attendance at evening meetings. The position is exempt under the Federal Fair Labor Standards Act.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Processes all bills for payment, prepares checks for signature and maintains files for all accounts payable, pension, investment, debt and insurance records.
Reviews invoices for accuracy, prepares payments and codes transactions per a chart of accounts.
Reviews and processes purchase orders for completeness and compliance in accordance with municipal purchasing policies and departmental budgets.
Prepares and reviews bank deposits with the Township Manager and makes deposits using a digital check scanner or at times manually at a banking facility.
Reconciles and balances accounts for all Township funds. Reviews deposit expenditure records on a monthly basis for accuracy in coding.
Completes and files all reports required by federal, state and county agencies on a timely basis.
Maintains vendor files including business verifications and credit applications, as well as W-9s.
Provides Staff assistance to the independent auditors as required.
Administers pension funds and Minimum Municipal Obligations.
Works with Department Heads for receiving and reporting grant funds.
Processes and maintains information relative to union contract negotiations, assists with preparation of contract proposals and prepares information in response to grievances, meditations and arbitrations relative to all Township bargaining units (Police, Fire and Public Works).
Establishes, maintains and updates all payroll information and personnel files.
Prepares bi-weekly payroll and all related reports, including calculations for all special pays, quarterly and year-end reports and filings, and reviews for accuracy prior to filing.
Administers and recommends updates to Personnel Manual as needed.
Processes new employees and distributes benefit information and assists current employees and retirees in all benefit related issues. Facilitates and submits all workers' compensation and unemployment compensation claims.
Maintains attendance records, monitors paid leave and communicates records to employees.
Coordinates insurance filings, and municipal risk for claims involving municipal property, facilities and equipment.
Collaborates with the Township Manager, Department Heads, and the Board of Supervisors to plan, craft, and implement the annual budget. Prepares and documents budget requests; administers the adopted budget in assigned areas of responsibility through the proper preparation of purchase orders.
Provides leadership and direction in the development of short and long-range plans; gathers, interprets, and prepares data for studies, reports, and recommendations; coordinates department activities with other departments and agencies as needed.
Stays current with noteworthy financial trends and legislation and advises the Township Manager and Board of Supervisors accordingly.
Works with the Township Manager and Department Heads to develop and maintain a 5-year capital improvement plan.
Works with Township Staff to prepare a variety of studies, reports, and related information for decision-making purposes.
Establishes and maintains internal control procedures and assures that state and national standard accounting procedures are maintained.
At times, serves as back-up in answering office telephone, addressing visitors and directing or assisting callers and visitors, as required.
Completes various other projects and duties as assigned by the Township Manager.

QUALIFICATIONS AND REQUIREMENTS

Skills, Abilities, and Knowledge

Integrity.
Ability to address the general public tactfully and courteously and to establish and maintain effective working relationships with other employees, public officials, and the general public.
Strong analytical skills and attention to detail. Ability to analyze and prepare complex financial reports.
Thorough knowledge of governmental accounting theory, principles, and practices. Considerable knowledge of internal control procedures.
Working knowledge of computerized financial applications such as Microsoft Excel, QuickBooks and ADP Payroll Solutions, etc. Considerable knowledge of office automation, computerized financial applications, public finance and financial planning, and payroll and accounts payable and receivable functions. Proficiency with Microsoft Office applications.
Working knowledge of budgeting, accounting, and reporting systems, and GAAFR, GAAP and GASB.
Ability to communicate clearly and effectively, orally and in writing in the English language.
Ability to plan, organize and complete assigned tasks in a timely fashion.
Ability to work without direct supervision and to exercise judgment, initiative, and discretion to make decisions.
Ability to work on multiple tasks simultaneously.
Ability to apply knowledge of operations, procedures, and ordinances to make consistent decisions.
Ability to recognize sensitive and discretionary information and maintain confidentiality with regard to context.
Ability to maintain, or obtain within reasonable time, a sense of humor.
Knowledge of basic office equipment and products.

Experience and Training Graduation from an accredited four-year college or university with a bachelor's degree in accounting,finance, business administration, public administration, or related field. Five years of progressively responsible experience in public accounting. Must demonstrate proficiency in Quickbooks and Microsoft Office Suite applications, including Word, Excel, Outlook, etc. or any acceptable combination of experience and training.

TOOLS AND EQUIPMENT

Personal computer, Microsoft Office 365, telephone, copier, calculator, check scanner and other basic office equipment.

LICENSE REQUIREMENTS

Valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is frequently required to walk; use hands to handle or feel objects, equipment, or controls; and reach with hands and arms.
Ability to perform repetitive arm, hand, and eye movements.
Specific vision abilities required by this job include close vision, and the ability to adjust focus.
Possess the visual acuity to analyze data and figures, operate a computer terminal and do extensive reading and comprehending.
Ability to distribute mail and messages throughout a one-story building.
Ability to frequently bend, squat, kneel, stretch, and use hands and fingers to handle equipment to perform duties.
Ability to occasionally lift and/or move up to 25 pounds.
Ability to work in an open office environment and work with frequent interruptions and schedule changes.
Ability to use one's own source of transportation to get to and from work and outside meetings, if required.

WORK ENVIRONMENT

The work environments described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level of the work environment is usually quiet to moderately noisy.

Note:

This job description describes a general category of jobs. In order to meet the needs of the Township government or its departments, employees may be assigned other duties, in addition to or in lieu of any of those previously described, and any duties are subject to change at any time. This job description does not constitute an employment agreement between the employer and the employee and is subject to revision by the employer as the needs of the employer and the requirements of the job change. South Strabane Township is an equal opportunity employer.

Pay:

$70,000.00 - $85,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

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Director of Finance