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Pathology Resource and Scheduling Manager

CBSET - 3.8

Lexington, MA Job Details Full-time $80,000 - $120,000 a year 1 day ago Benefits Health savings account Health insurance Dental insurance Flexible spending account Tuition reimbursement Employee assistance program Vision insurance 401(k) matching Professional development assistance Life insurance Referral program Qualifications Research laboratory experience Computer operation Laboratory procedures Teamwork Laboratory information management systems Bachelor's degree Attention to detail Cross-functional communication Progress tracking (project management tasks) Full Job Description About

CBSET CBSET

is a preclinical translational contract research organization (CRO) with a 20+-year legacy of supporting medical device and biopharma sponsors through rigorous, science-driven safety and efficacy testing, complex histopathology, specialized toxicology, and both lab-based and consulting services. Backed by Arlington Capital Partners, CBSET is scaling its commercial engine as part of a multi-year aggressive growth plan. This is supported by organic business growth, and a new state-of-the-art facility build that substantially increases the capacity of current capabilities and enables new service lines for the business. Position Summary CBSET is seeking a Resource and Scheduling Manager to lead Pathology capacity planning, study scheduling support, project tracking, deliverable timelines, and cross-functional coordination across three areas (Necropsy, Trimming, and Histopathology). In addition, deliverables to and from pathologists will be tracked and communicated across departments. This includes contract work that is placed directly to the pathology department from outside labs and sponsors. This position requires expert and timely communications both internally to CBSET departments and externally to sponsors. Key Responsibilities Technical Skills

• Technical Skills
• Maintain Pathology schedule views, workload trackers, study milestones, room/table needs, staffing needs, and downstream handoff indicators
• Review contracts, protocols, and method documentation to enable proper resource allocations to successfully perform work at the highest standards across dept functions
• Coordinate project timelines, dependencies, and deliverables across Pathology functions and with other department resource managers to ensure overall project timelines are met
• Assist in development and implementation of scheduling and database tools
• Prepare dashboards, action logs, status reports, and data packages for dept. leadership
• Communicate timelines to internal and external clients to enable on-time project execution
• Escalate resource conflicts, schedule compression, missing inputs, and readiness risks
• Maintain clear, current visibility of committed work, forecasted demand, and emerging capacity risks so teams can make timely adjustments Interpersonal Skills
• Coordinate and communicate with study teams, supervisors, QA, IT, HR/Finance, and Operations stakeholders to maximize collaboration Technical Consultation & Capability Development
• Support protocol review, LOPA-to-workflow translation, capacity planning, and late-change tracking Team Leadership
• Translate approved study schedules and protocol milestones into practical Pathology work plans, including key handoffs, resource constraints, and decision points Qualifications Required

Education:

Bachelor's degree in animal or science

Experience:

> 2 years' laboratory experience required. Project coordination and laboratory experience required. Experience in GLPs preferred. A combination of professional experience or education in a related field may suffice

• Project coordination, scheduling, operations, laboratory, CRO, or scientific project-management experience
• Strong organizational, communication, spreadsheet, and tracking skills
• Ability to manage multiple timelines and cross-functional dependencies Preferred
• Pathology, preclinical research, GLP/CRO, LIMS, workflow mapping, capacity planning, or PMP/project-management training
• Typing speed of 50 words per minute or higher
• Computer science proficiency or experience with technical systems is a plus
• Professional when working with internal and external customers, as well as with vendors
• Exceptional oral and written communication skills, as well as organizational skills
• Independently problem-solves and thinks creatively to schedule activities
• Lead and work effectively as part of a team

Certification/Licensure:

Driver's license

• Flexibility and willingness to perform other related duties as required

Other:

Proficient with computers and standard application software (e.g., Word, Excel), as well as off-the-shelf scheduling packages (e.g. Office Tracker, Microsoft Outlook) Core Competencies

• Ability to organize daily work, guide colleagues, and coordinate priorities without losing hands-on technical focus
• Technical accuracy and attention to detail in a controlled laboratory environment
• Clear and timely communication and dependable collaboration across Pathology functions
• Strong organization, documentation discipline, and sound judgment when escalating risks or deviations Physical Demands
• This job requires talking, hearing, standing or sitting for long periods of time, entering data into a computer, using appropriate instruments, reaching with hands and arms, working in quiet area Work Environment
• Office and computer-based work with regular coordination across Pathology functions
• Preclinical Pathology laboratories and related study-support areas
• Animal facility and laboratories with moderate noise possible and exposure to hazardous/noxious devices (e.g., needles, scalpel blades, etc.) and chemicals (e.g., anesthetic gases, formalin, alcohols, xylenes, etc.)
• General office working conditions, with generally quiet noise conditions Comments
• May require occasional duties on weekends and/or holidays
• May require occasional travel What CBSET offers
• The opportunity to contribute and support CBSET's growth and development
• Comprehensive benefits package Join our team as we strive to enhance pathology services through strategic resource management and dedicated leadership!

Pay:

$80,000.00 - $120,000.00 per year

Benefits:

401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Professional development assistance Referral program Tuition reimbursement Vision insurance

Work Location:

In person