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Front Desk Administrator 1190 South Bascom Avenue, San Jose, CA 95128 $24 - $26 an hour - Temp-to-hire, Temporary Position Overview We are seeking a reliable, organized, and customer-focused Front Desk Administrative Assistant to serve as the first point of contact for our office. This individual will handle a variety of administrative duties, including answering phones, managing communication with vendors, clients, and residents, coordinating move-in procedures, and supporting day-to-day operations. The ideal candidate has strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities Front Desk & Communication Answer and direct incoming phone calls and emails professionally and promptly. Greet visitors and residents with a friendly and professional demeanor. Maintain organized front desk and reception area. Vendor, Client & Resident Relations Serve as a liaison for vendors, clients, and residents to ensure positive and consistent communication. Move-In Coordination Coordinate move-in and move-out procedures in compliance with HOA or property management guidelines. Prepare welcome packets and ensure all required documentation is received and properly filed. Communicate with new residents to ensure a smooth onboarding experience. Application Screening Process and screen resident applications in accordance with company and HOA standards. Verify documentation and maintain confidential applicant records. Assist in preparing lease documents and related administrative paperwork. Administrative Support Perform general office duties such as filing, scanning, data entry, and mail distribution. Assist with scheduling meetings and maintaining calendars. Support management with special projects and reporting as needed.

Job Type:

Temp-to-hire Pay:

$24.00 - $26.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person