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Position Information

Position Information (Default Section) EEO Statement Wright State University is an equal opportunity employer. Faculty Rank or Job Title Assistant Finance & Business Operations Manager (Athletics & Recreation)

Job Category:

Administrative (exempt/non-exempt)

Department University Business Managers

EEO number: 27P054

Position FTE 100% Minimum Annual Salary $55,000.00

Salary Band:

S05

Job Summary/Basic Function:

This role provides advanced financial analysis, operational oversight, and coordination of fiscal activities for assigned units, with a specialized focus on Athletics along with support and collaboration for Campus Recreation, Club Sports, and Intramural Programs. This position supports day-to-day financial operations while contributing to budget planning, compliance, and process improvement initiatives in collaboration with the Finance and Business Operations Manager. This position also leads the development and implementation of training programs for sports supervisors, coaches, and program staff, ensuring compliance with University policies and applicable Division I NCAA rules and regulations, which govern intercollegiate athletics and require institutional oversight and compliance coordination. Additionally, the position provides targeted support for NCAA audit and compliance processes in collaboration with the Finance & Business Operations Manager and Athletics leadership. This position functions as the primary operational finance lead for Athletics under the direction of the Finance & Business Operations Manager, exercising delegated authority for transaction review, compliance coordination, training delivery, and financial issue resolution. Minimum Qualifications Bachelor's degree in business by start date with a minimum of 3 years of relevant work experience in accounting or finance; OR associate's degree in business by start date and 7 years of accounting/finance experience; OR 10 or more years accounting/finance experience in lieu of degree. Degree requirements must be completed at start of appointment.

Ability to manage multiple tasks, remain organized, prioritize work, and apply a high level of attention to detail

Strong written and verbal communication skills with demonstrated ability to work collaboratively across departments.

Advanced proficiency in Microsoft Excel. Strong analytical, organizational, and problem-solving skills

Demonstrated ability to manage multiple priorities with attention to detail Preferred Qualifications Experience working in intercollegiate athletics, campus recreation, or a related higher education environment with direct exposure to athletics business operations.

Experience providing financial training, process guidance, or functional supervision to staff or departmental users.

Experience with Banner Finance, Wright Buy, Emburse, or similar ERP systems

Experience in higher education finance or public sector environments Essential Functions and percent of time: Financial Operations, Processing, and Oversight (30%)

• Work closely with Athletics and related departments to ensure financial transactions are processed accurately, efficiently, and in compliance with university policies and applicable athletics-specific requirements.
  
• Review, validate, and either approve or escalate purchase orders, payments, and other financial transactions to ensure compliance with university and athletics-specific requirements.
  
• Coordinate travel and expense processing, including review of team travel, recruiting, and program-related expenses.
  
• Maintain organized and auditable financial records in alignment with institutional and athletics compliance expectations. Policy Compliance, Training, and Process Improvement (20%)
  
• Ensure adherence to university policies and external requirements, including NCAA guidelines where applicable.
  
• Develop, coordinate, and deliver training programs for sports supervisors, coaches, and staff on financial procedures, purchasing, travel, risk management, and compliance expectations.
  
• Serve as the operational finance and compliance lead, partnering closely with relevant stakeholders to reinforce policies outlined in institutional and athletics-specific guidance (e.g., student-athlete and program compliance frameworks).
  
• Identify opportunities for process improvements and contribute to the development of standardized procedures. Reconciliation, Analysis, and Reporting (15%)
  
• Reconcile financial transactions within Banner Finance systems to ensure accuracy across funds and organizations.
  
• Perform detailed financial analysis, monitor expense trends (including team operations and program activity), and identify budget concerns.
  
• Prepare financial reports and projections to support decision-making, compliance reporting, and fiscal planning. Budget Support and Financial Planning (15%)
  
• Assist with development, monitoring, and forecasting of departmental budgets across Athletics.
  
• Support annual budgeting processes and provide recommendations on resource allocation, cost containment, and operational efficiencies.
  
• Contribute to financial projections related to team operations, program expansion, and facility usage where applicable. Essential Functions and percent of time (cont'd): Personnel Coordination (10%)
  
• Assist with personnel-related financial processes such as PAFs, EPAFs, position funding reconciliation, and payroll coordination.
  
• Support hiring and onboarding processes with emphasis on compliance training and financial responsibility expectations. Special Projects, Compliance, and Audit Support (10%)
  
• Conduct research, assist with audits, and support special financial or operational projects as assigned by the Finance and Business Operations Manager.
  
• Provide direct support for NCAA audit and compliance review processes, including data gathering, documentation preparation, and coordination with internal stakeholders and auditors in collaboration with the Finance & Business Operations Manager.
  
• Perform other related duties as assigned to support the strategic goals of the department.

Non-Essential Functions and percent of time: Working Conditions To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.