Find & Apply For Event Planner Jobs in Duluth, Minnesota

We are looking for a detail-oriented Event Coordinator to support the planning and delivery of business events in Duluth, Georgia. This is a Contract position focused on organizing engaging experiences that align with company goals, from internal meetings to larger conferences and client-facing gatherings. The ideal candidate will balance logistics, communication, and budget awareness while helping ensure each event runs smoothly from preparation through follow-up.

Responsibilities:

• Plan and coordinate a range of business events, including meetings, conferences, trade shows, employee functions, and customer-facing gatherings.
• Oversee logistical arrangements such as venue booking, catering, audiovisual support, travel coordination, lodging, registration, and event collateral.
• Partner with internal teams to clarify event goals, timelines, audience needs, and overall expectations for successful delivery.
• Work with venues, suppliers, and service providers to gather pricing, confirm services, negotiate arrangements, and manage deliverables.
• Build and maintain detailed event schedules, planning documents, task lists, and execution timelines to keep projects on track.
• Track event spending, assist with budget control, review invoices, and maintain accurate expense records throughout the planning cycle.
• Manage attendee communications, invitations, RSVP tracking, guest lists, and follow-up messaging before and after events.
• Prepare and organize materials such as agendas, presentations, signage, name badges, and other event-related documentation.
• Provide on-site coordination during events, address unexpected issues, and resolve logistical challenges in real time.
• Collect participant feedback, document outcomes, and maintain organized records for contracts, vendor information, and post-event reporting.