Find & Apply For Event Planner Jobs in Santa Fe, New Mexico

Posting Details Created in 1978 by the New Mexico Legislature, the Department of Cultural Affairs represents New Mexico's dedication to preserving and celebrating the cultural integrity and diversity of our state. The Department oversees a broad range of New Mexico's arts and cultural heritage agencies. These include 15 divisions representing a variety of programs and services. Please visit us at www.newmexicoculture.org The New Mexico Museum of Art fosters a deeper understanding and enjoyment of art throughout the state and beyond. We work with art and artists to explore the human experience, new ideas, and diverse cultures. We are one museum with two locations: the historic New Mexico Museum of Art on the Plaza and Vladem Contemporary in the Santa Fe Railyards. The New Mexico Museum of Art is a division of the New Mexico Department of Cultural Affairs. The Museum of Art is one of four state museums in Santa Fe, eight historic sites statewide, and the Office of Archaeological Studies that comprise the Museum of New Mexico system. Learn more at nmartmuseum.org Why does the job exist? The New Mexico Museum of Art presents and hosts a variety of events at its two main buildings in

Santa Fe:

the historic New Mexico Museum of Art on the Plaza and Vladem Contemporary in the Railyards. Both are sought-after event rental spaces. Many of the events are organized by museum staff and many are rentals from outside organizations and private parties. The Events Coordinator is responsible for ensuring smooth integration of rentals with museum operations including interacting with the public, museum staff, private parties, corporate and nonprofit clients, vendors, donors, and others. The Events Coordinator provides excellent customer service to the client and their guests before, during, and after every event. The Events Coordinator also works with the museum's Education team and other colleagues planning museum programs, to ensure all needs are met for the smooth operation of internal events. How does it get done? Successfully manage facility rentals and other events at both Museum of Art locations: Act as the Museum of Art's advocate in managing facility rentals and events. Meet with staff, rental clients, partners, vendors, and businesses to negotiate and schedule use of museum spaces. Develop rental agreements and facilitate Professional Service Agreements (PSAs) and other related contracts and paperwork. Maintain and submit in a timely fashion necessary records including but not limited to event attendance, income, payments, and music rights information, in collaboration with front desk team and financial supervisor. Ensure rentals are managed in a way that maintains the safety, security, and environment of the building and collections. Work with Security supervisors to ensure adequate staffing, accurate record keeping, and follow-through on facility requests related to rentals and events. Provide excellent customer service to the client and their guests before, during, and after all events. Coordinate with vendors including maintaining licenses, insurance, and facility guidelines to ensure smooth operations before, during, and after events. Handle deposits and cash transactions. Facilitate hospitality for museum and Museum of New Mexico Foundation events. Contribute to the development of the museum as a community resource: Act as liaison with museum staff to design, develop, and implement events both on-site and off-site in order to increase community impact. Coordinate with off-site venues to host museum events and programs. Assist in the setup and take-down of related events located off-site. Work with Facilities and Security to identify and implement upgrades to the museum and its protocols as it effects programs and events. Contribute to effective communication within and about the

Museum of Art:

Complete and distribute memos, emails, reports, work orders, contracts, and all other event-related documentation related to programming, events, and rentals. Oversee and manage calendar for museum spaces. Assist in the promotional efforts of museum facilities as community resources and rental facilities through social media and advertisements. Produce reports on all events and rentals. Develop and implement procedures for inclement weather and other unexpected situations as they impact events at the Museum of Art. Contribute to organizational development of the

Museum of Art:

Contribute in an active and constructive manner to the development of the strategic and business planning for the museum. Actively participate at meetings of staff and supporters for the overall organizational development of the museum. Offer specialist input to strategic planning and actively share knowledge and information with all staff to further the museum's mission and increase profitability. Who are the customers? The Events Coordinator serves the New Mexico Museum of Art and the Department of Cultural Affairs by generating rental and program revenue. They serve their colleagues by effectively coordinating the museum's event calendar, effectively managing events, and collaborating with them on Museum of Art, Museum of New Mexico Foundation, and internal events. They serve a wide variety of rental clients by providing excellent customer service and clear communication before, during, and after all events. Ideal Candidate The Events Coordinator serves the New Mexico Museum of Art and the Department of Cultural Affairs by generating rental and program revenue. They serve their colleagues by effectively coordinating the museum's event calendar, effectively managing events, and collaborating with them on Museum of Art, Museum of New Mexico Foundation, and internal events. They serve a wide variety of rental clients by providing excellent customer service and clear communication before, during, and after all events. Minimum Qualification Associate Degree in Business Administration, Public Administration, or Accounting and one (1) year of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management, contract management, and/or in the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) years may substitute for the required education and experience. Employment Requirements Employment is subject to a pre-employment background investigation and is conditional pending results. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Must possess and maintain a valid Driver's License. Working Conditions Work is often performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Visual acuity, standing, walking, talking, seeing, and hearing are frequently or continuously used. During tours and before, during, and after events, standing, walking, reaching, stooping, kneeling, pulling, crouching, repetitive movement, grasping, pushing, and lifting may all occasionally be required. Supplemental Information Do you know what Total Compensation is? Click here

Agency Contact Information:

Stacy Hasselbacher (505) 637-1602 or stacy.hasselbacher@dca.nm.gov Email For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement. Bargaining Unit Position This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.