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Job Summary

EVENT COORDINATOR

Peter Allen Inn Peter Allen Inn is seeking an experienced, organized, and personable Event Coordinator to manage the booking, planning, coordination, and execution of weddings and special events. This position requires excellent communication skills, attention to detail, strong follow-through, and the ability to provide exceptional service from the initial inquiry through the completion of each event. Position Responsibilities The Event Coordinator will be responsible for: Responding to event inquiries and conducting tours and consultations with prospective clients. Booking weddings, bridal and baby showers, holiday parties, corporate events, rehearsal dinners, private parties, and other special events. Managing event details using Caterease software, including client information, contracts, event details, timelines, menus, and related documentation. Working directly with clients throughout the planning process to ensure all event details are accurate and finalized. Coordinating menus, room layouts, timelines, vendor information, guest counts, beverage selections, and other event requirements. Maintaining regular communication with clients and providing timely responses to questions and requests. Creating and distributing accurate Banquet Event Orders and communicating event details to management, culinary, bar, and service teams. Coordinating with outside vendors, including DJs, photographers, florists, decorators, rental companies, and other event professionals. Being present for and overseeing the execution of events to ensure they meet Peter Allen Inn standards and client expectations. Troubleshooting issues professionally and efficiently during events. Following up on payments, final guest counts, event changes, and required documentation. Assisting with event sales efforts and identifying opportunities to increase bookings and revenue. Maintaining an organized calendar of upcoming events, deadlines, and client appointments. Providing professional, welcoming, and attentive service that reflects the standards of Peter Allen Inn. Qualifications Previous event coordination, wedding planning, hospitality, catering, or event sales experience required.ĵ Experience with Caterease software required. Experience booking, planning, and executing weddings and special events. Strong organizational and time-management skills. Excellent written and verbal communication skills. Professional appearance and demeanor when working with clients and guests. Ability to manage multiple events and deadlines simultaneously. Strong attention to detail and ability to work independently. Comfortable working with clients throughout the sales and planning process. Ability to remain calm, professional, and solution-oriented in a fast-paced event environment. Reliable transportation and dependable attendance. Schedule This position requires a flexible schedule. Availability for evenings and weekends is required, as these are the primary times when weddings and special events take place. Some administrative and planning responsibilities may be completed remotely, depending on the needs of the business and event schedule. On-site attendance is required for client meetings, tours, event preparation, and event execution as scheduled. Compensation $17.00 per hour plus 3% commission on booked events. Commission is paid after the event has been successfully executed. About the Position The ideal candidate enjoys working with people and understands that successful events depend on both exceptional planning and exceptional execution. We are looking for someone who can build relationships with clients, stay organized throughout the planning process, and confidently oversee the details necessary to create memorable events at Peter Allen Inn. Peter Allen Inn is an equal opportunity employer.

Pay:

$17.00 - $29.76 per hour Expected hours: 6.0 - 14.0 per week

Work Location:

In person