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Hospitality
Event Planner
Germantown, TN
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Desai Hotel Group is a fast-growing vertically integrated private hotel investment company based in Ridgeland, Mississippi. We specialize in developing and managing high-quality, select service hotel assets throughout the Southeastern United States. DHG has an objective that is more than just developing or acquiring and operating hotels; it is producing excellence in the quality, design, and people involved in each and every one of our projects.
Desai Hotel Group Core Values :
K-knowledge :
Pursuit of Growing and Learning A-appreciation :
Recognizing Excellence R-revolutionary :
Embrace and Drive Change M-morale :
Spirit of Positivity A-authentic :
"Be the person your dog thinks you are" KARMA is our guiding Principle and outlines our Core Values. We expect all of our Team Members, exempt and non-exempt, to practice respect and appreciation for one another. These Core Values drive who we are as a team. We believe in developing individuals and exploring their full potential. We pride ourselves to say that once you join our team this will be your last job. Please keep in mind that we are a small but fast-growing company. Therefore, it may become necessary to include other administrative duties in your role.
ABOUT THE JOB
We are seeking a dedicated and detail-oriented Event Coordinator to ensure exceptional experiences for our guests. The successful candidate will primarily plan and organize diverse hotel events, from corporate meetings to social gatherings. Strong customer service, meticulous planning, and a high standard of execution are essential for this role.
CORE ACCOUNTABILITIES
Plan and execute all aspects of events, including venue layout, budget, guest list, and agenda. Coordinate with internal departments (e.g., Catering, Housekeeping, Technical Services) and external vendors during event planning. Create and disseminate event-related material, including invitations and schedules. Oversee event set-up, tear down, and follow-up processes. Establish event timelines and ensure all deadlines are met. Handle event logistics, such as attendee tracking, presentation materials support, and pre- and post-event evaluations. Proactively resolve issues and troubleshoot problems that arise on the day of the event. Manage inventory and allocation of event supplies. Perform final inspections on the event day to ensure all details meet client's and hotel's standards. •
REQUIRED ATTRIBUTES
Bachelor's degree in Event Management, Hospitality, or a similar field. 2-5 years of experience in event coordination or a similar role, preferably in a hotel setting. Proven ability to manage budgets, timeframes, and multiple tasks simultaneously. Proficiency in hotel management software and standard office software (MS Office, Google Suite, etc.). Exceptional organizational skills, attention to detail, and problem-solving abilities. Excellent interpersonal and communication skills with a knack for negotiation. Ability to maintain calm under pressure and manage stressful situations. Availability to work flexible hours, including evenings, weekends, and holidays. Creative mindset with fresh ideas for event planning and execution. Strong commitment to customer satisfaction, with the ability to build productive relationships and resolve complex issues. Event Coordinator Desai Hotel Group, LLC is a small, fast-paced event planning and hospitality management company located in Germantown, TN. We specialize in weddings, conferences, and special events. We are a small team of dedicated individuals who are passionate about our work and look forward to working together. We are looking for an Event Coordinator to join our team! The Event Coordinator is responsible for ensuring that all the details of an event are met on time and on budget. This position requires a high level of attention to detail, excellent customer service skills, and the ability to manage multiple tasks simultaneously. The ideal candidate will be able to work independently as well as collaboratively with other team members.
Responsibilities:
Coordinating all aspects of an event including: venue reservations, food/beverage orders, room reservations, etc. Coordinating and managing vendors, suppliers, and other vendors within budgeted limits. Preparing detailed event reports on a regular basis. Communicating with vendors and suppliers regarding event status and next steps. Managing on-site staff (vendors) as needed to ensure events run smoothly and efficiently. Ensuring all necessary paperwork is completed and signed prior to the event date. Managing hotel rooms as needed for the event (keeping them clean and tidy). Preparing for the event by stocking clean cleaning supplies (e.g., cleaning products, towels). Managing any special requests or problems that may arise during the event (e.g., late check-ins, last-minute set-up). Working with production staff to ensure all necessary equipment is available for the event (e.g., power tools).
