Find & Apply For Event Planner Jobs in Provo, Utah

Overview Utilizing independent judgment, the Event Manager is responsible for the planning, organizing, and full execution of all booked events at the Utah Valley Convention Center. This role requires constant communication with clients to collect event-specific data, recommending products and services, and assembling and distributing complete and accurate data for other departments. The Event Manager is also responsible for overseeing all on-site activities related to the setup and execution of events. This role pays an annual salary of $48,000 - $52,000. Benefits for

Full-Time Roles:

Health, Dental, and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays). This position will remain open until December 31, 2026 Responsibilities Meet, confer, consult, and maintain continuous contact with potential and contracted clients Provide timely, accurate, and detailed proposals, estimates, and layout drawings to potential and contracted clients Recommend products and services to meet and exceed client needs and expectations, maximize the overall event experience, and maximize revenue Communicate all regulatory restrictions and requirements to clients, ensuring compliance prior to the event Ensure all required contracts and documents have been executed according to prescribed timelines, including but not limited to rental contracts, certificates of insurance, licenses, permits Ensure collection of all payable by due dates Collect, organize, and record event-specific and logistical data for booked events at Utah Valley Convention Center Document all communications with clients via the Momentus folder and activity entries Create and distribute detailed event resumes and event space layout drawings to other departments in a timely and accurate manner, including revisions to previously published documents Manage and oversee the setup of events, ensuring all setups are completed accurately and on time Anticipate where possible and problem-solve any event-related concerns to ensure client satisfaction Inspect event space as well as surroundings to ensure they are being maintained properly for events prior to, during, and after events Consult with exhibit managers, promoters, convention representatives, and others concerning physical setup needs and requirements for licensed areas; prepare work orders and cost estimates accordingly Regularly function as manager on duty to ensure client needs are met, events proceed as planned, and complaints are received and addressed appropriately in a timely, professional manner Conduct and/or participate in post-event meetings to analyze event outcomes and address issues or concerns Prepare and approve final invoicing for assigned events in a timely manner Maintain post-event contact with the client to ensure all questions and concerns are addressed Complete post-event summary detailing items that were negatives and positives and input summary into EBMS diary for future reference Plan, service, and supervise large events Analyze challenges, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of organizational objectives Communicate clearly and concisely with team members and leadership Establish and maintain effective working relationships with staff, contractors, and facility users Work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended (long) work days, and extended numbers of days Perform other duties as required

Qualifications Experience:

3-5 years of experience in event coordination, convention services, and/or meeting planning, preferably with a convention center, hotel, sports facility, performing arts facility, or other multi purpose public assembly facility Education /

Training:

Bachelor's degree from an accredited college or university with major coursework in facility management, hospitality management, marketing, public relations, business management, or another related field Additional years of experience may be substituted for formal education Graduate of IAAM Public Assembly Facility Management School preferred Certified Meeting Professional (CMP) designation preferred

Licenses or Certificates:

Possession of, or ability to obtain, a current CPR certificate

Knowledge of:

Operational characteristics of event management Customer service practices Crowd management and control techniques Fire and public safety regulations Basic understanding of food service practices Basic understanding of A/V equipment and systems Terminology used in entertainment and convention settings Relevant federal, state, and local regulations Must have computer proficiency with Microsoft Office applications and Word, Excel, Outlook, PowerPoint, and the internet