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Groups Rooms Coordinator | Full Time Omni Hotels & Resorts 23-23 United States, Florida, Fernandina Beach 39 Beach Lagoon Road (Show on map) Oct 15, 2026

Omni Amelia Island Resort & Spa

At Omni Amelia Island Resort & Spa, guests enjoy 3.5 miles of beach, scenic marshlands, luxurious oceanfront accommodations, world-class golf, dining, family-friendly activities and a full-service spa.

Our associates are part of a dynamic, supportive team that values respect, gratitude, and empowerment. We offer hands-on training, growth opportunities, and the pride of working for a company known for exceptional service. If you're friendly, motivated, and passionate about serving others, Omni Amelia Island Resort & Spa may be your perfect fit.

Overview:

Ensure that all Group bookings are handled and processed efficiently and correctly, through consistent interactions with the Sales & Convention Services Departments. To assist the Reservations Manager and Director of Revenue Management in managing the department's day to day activities.

Responsibilities:

• Review group blocks for cut off date extensions, and ensuring the group blocks are created and monitored correctly prior, during, and post the groups dates.
  
• Attend weekly group pick-up meetings
  
• Run group arrivals lists daily for future arrival dates, and no-show reports daily.
  
• Check for duplicate reservations
• by calling all multiple same name reservations to ensure accuracy of guest names, and any special requests.
  
• Check for group reservation errors
• and contact caller of the reservation or group contact accordingly to obtain and verify information.
  
• Report to the Reservations Manager and the Director of Revenue Management.
  
• Work with the Convention Service Manager and Group Clients with group rooming lists, reservation changes, and group billing
• according to contract and email history.
  
• Complete Group Commission Report, after group's departure.
  
• Monitor room type availability daily.
  
• Monitor non-guaranteed reservations daily, and contact caller of reservation if needed. You will be responsible for canceling the reservation when required.
  
• Create and maintain group & transient room blocks. Ensure all reservations have correct billing, and all other necessary information.
  
• Complete competition rate analysis as needed.
  
• Take in-house reservations calls from customers and OmniRez agents requesting on property assistance or any and all other calls pertaining to room reservations.
  
• Monitor Internet and FIT bookings, availability, and billing. Completing commission payment requests accordingly.
  
• Assist in completing all VIP and internal reservations, communicating any issues to Reservation Manager or OmniRez HelpDesk Supervisor.
  
• Assist in completing all fax and email reservations.
  
• Research outstanding Travel Agent Commissions for groups.
  
• Research and charge for all no-shows, cancelations, and deposits.

Qualifications:

• Knowledge of four-diamond / four-star customer service standards
  
• Previous experience in a Luxury Hotel Customer Service / Reservations (strongly preferred)
  
• Experience with Delphi, Opera ORS, and Opera PMS (strongly preferred)
  
• Previous experience using passkey, nomadixcms, and iMeeting planner app (preferred)
  
• Proficient computer skills on Microsoft Office, Excel, and Word
  
• Excellent and professional communication skills
  
• Highly detailed, and able to maintain excellent organizational skills
• while working in a fast pace environment.
  
• Ability to multi-task while working on up to 50-60 future groups.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com. Notify me of jobs like this