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SOMERVILLE

Benefits Coordinator Somerville, MA Apply The Benefits Coordinator is responsible for operational and transactional tasks associated with Benefits management including the provision of day to day maintenance and support of employee benefit records for School, City, and Retired employees. The tasks include but are not limited to the collection, organization, enrollment and electronic entry of Health, Dental, Vision, Flexible Spending, Long Term Disability and Life insurance paperwork submitted on a daily basis. The employee also responds to the benefits line and ad hoc walk-ins daily. Additionally, the employee processes invoice payment for Dental, Vision, Flexible Spending and Benefits Broker. The employee maintains an electronic spreadsheet of changes and their statuses.

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Communicates benefit changes to payroll and employees via HRIS system and via written correspondence. Follows procedures to allocate benefits. Track changes new hires, leaves and terminations to insure applicable changes are processed in the system and new hires receive welcome email and termination receive end of employment benefits email. Submits enrollments to benefit vendors for all eligibility changes via various mediums including email, electronic file transfer, paper mail and online. Maintains employee files while ensuring both accuracy and confidentiality. Respond to walk in benefits inquiries, benefits email address and benefits phone line. Guides employees through filling out benefits paperwork as needed. Dental/Vision COBRA administration. Administration of the MBTA pass program Process Benefit Calculation Spreadsheets and enter changes into HRIS system within applicable payroll deadlines. Assist employees with enrolling in medical, dental and vision insurance plans Resolve employee issues with insurance providers and other benefits administrators Consult with employees about eligibility and other issues Review payroll deductions to insure entries have been processed. Maintain tracking sheet of all actions to insure all is processed. Process benefit enrollments, changes and cancellations quickly and accurately. Establishes documented guidelines and procedures on how preform job functions. Participates in RFP processes. Review and pay for Dental, Vision and Life, Benefits Broker and Flex Spending invoices monthly. Maintain electronic HIRD files

Recommended Minimum Qualifications Education and Experience:

Three (3) years? experience with benefits administration and HRIS systems or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Active Filters Benefits Coordinator Somerville, MA Clear All Apply