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Office Assistant for Onboarding and Payroll - SAN

DIMAS RETIREMENT

Meadows Ridge Care Center San Dimas, CA Job Details Full-time $18 an hour 1 hour ago Qualifications Corporate accounting Attention to detail QuickBooks Organizational skills Time & attendance systems Full Job Description Overview We are seeking a detail-oriented and proactive Office Assistant specializing in Onboarding and Payroll administration for our retirement community. The ideal candidate will possess a strong background in payroll processing, HR systems, and accounting practices, with a focus on ensuring accurate and compliant employee onboarding and payroll management. This role offers an excellent opportunity to contribute to a supportive team environment while maintaining the integrity of sensitive information and adhering to labor laws. The Office Assistant will play a vital role in streamlining onboarding procedures, managing payroll systems, and supporting financial and HR functions to ensure smooth operational workflows. Duties Facilitate new employee onboarding processes, including data entry into HRIS (Human Resource Information System) platforms such as Workday or UltiPro, ensuring accuracy and completeness of employee records. Process payroll using supported payroll systems like Paychex, ADP, Kronos, or Ceridian, ensuring timely and precise salary calculations, deductions, and tax compliance. Maintain confidentiality of sensitive employee information while handling personnel data with integrity and discretion. Reconcile payroll accounts through analysis of spreadsheets and accounting software such as QuickBooks or general ledger systems to ensure accuracy in financial reporting. Assist with compliance related to employment laws, labor regulations, and governmental reporting requirements by staying current on relevant legal updates. Support the preparation of journal entries related to payroll transactions and assist with month-end closing activities involving double-entry bookkeeping practices. Collaborate with finance teams on account reconciliation tasks, ensuring all payroll-related expenses are properly recorded within the organization's financial software. Provide administrative support for time & attendance systems like Kronos or UltiPro, verifying employee hours worked and addressing discrepancies promptly. Skills Proficiency in payroll systems such as Workday, Paychex, ADP, Kronos, or Ceridian is essential for efficient processing and management. Strong knowledge of HRIS platforms combined with experience in corporate accounting principles and governmental accounting standards. Expertise in accounting software including QuickBooks or similar financial tools; familiarity with general ledger reconciliation and journal entries. In-depth understanding of employment law, labor law compliance, payroll tax regulations, and related legal frameworks affecting payroll processing. Excellent data entry skills with high attention to detail; ability to analyze spreadsheets and financial data accurately. Demonstrated ability to handle confidential information responsibly while maintaining professionalism at all times. Strong organizational skills with the capacity to manage multiple priorities efficiently within a fast-paced environment. Join our team to support seamless onboarding experiences and accurate payroll management that uphold our commitment to compliance, confidentiality, and operational excellence!

Pay:

$18.00 per hour

Work Location:

In person