Find & Apply For Human Resources Assistant Jobs in Waltham, Massachusetts

The HR Assistant provides administrative and operational support across HR programs and processes, helping to ensure a positive employee experience and efficient HR service delivery. This role supports employee lifecycle activities, maintains employee records and HR documentation, assists with compliance and reporting activities, and serves as a key resource for employee inquiries. Employee Lifecycle Administration

• Manage employee onboarding activities, including new hire benefit elections and Form I-9 completion; support benefits orientation as needed
• Coordinate employee offboarding activities in partnership with IT, Legal, Payroll, Benefits, and HR Business Partners
• Manage internal transfer processes and associated administrative tasks
• Support the exit interview process, conduct exit interviews, and consolidate feedback and data
• Coordinate employee headshot processes and updates within the HRIS
• Process unemployment claims and respond to related inquiries Employee Records & Documentation Management
• Maintain accurate and up-to-date employee records, including personal information, employment documentation, promotions, transfers, and terminations
• Ensure compliance with data privacy, record retention, and confidentiality requirements
• Manage electronic and physical filing systems
• Maintain employee personnel files and Documents of Record
• Organize and maintain HR-related documentation, forms, templates, and reference materials
• Oversee outsourced employment verification process; prepare verification and authorization letters
• Manage Form I-9 reverifications and updates
• Partner with Legal to coordinate and fulfill requests for employee records and documentation, including subpoenas and former employee file requests Employee Support & HR Services
• Serve as a point of contact for employee HR-related inquiries and provide timely assistance
• Responsible for HR Operations mailbox, triaging questions and responding to inquiries
• Coordinate company recognition and acknowledgement of employee life events, including sympathy flowers and newborn gifts Compliance, Reporting & Policy Administration
• Support employee education and awareness of HR policies and procedures
• Participate in HR audits and support implementation of audit recommendations
• Support Affordable Care Act (ACA) reporting and compliance activities
• Maintain labor law postings, including onsite and electronic notices
• Audit and maintain employee job descriptions
• Assist with development, maintenance, and administration of HR policies and procedures
• Manage the Employee Handbook, including content updates, posting, and compliance reviews HR Operations & Administrative Support
• Update and maintain ARC content for HR Operations, Benefits, and Leave programs
• Support HR communications, including coordination with Corporate Communications, intranet postings, and employee communications
• Facilitate and track purchase orders, contracts, and statements of work for the Benefits and HRIS teams
• Manage the HR FedEx account and coordinate mailing requests
• Provide project support for Benefits and Leave programs as needed
• Serve as back-up support for Benefits and Leave functions Continuous Improvement
• Identify opportunities to improve HR processes and operational efficiency
• Participate in projects focused on enhancing HR services, processes, and employee experience Qualifications
• Bachelor's degree in HR, Business Administration, or a related field
• 0-3 years of experience in HR Operations, Human Resources, or a related role
• Knowledge of HR laws, regulations, and HR best practices
• Excellent communication skills
• Ability to handle sensitive and confidential information with discretion
• Ability to effectively prioritize and manage multiple responsibilities
• Proficiency with HRIS systems and Microsoft Office
• Pay range is $25-30/hr depending on experience