Find & Apply For Human Resources Assistant Jobs in Owatonna, Minnesota

The Accounting & HR Administrator is a full-time position that combines accounting, payroll, human resources, staff recruitment, data entry, and general office administration. The ideal candidate is organized, detail-oriented, and takes pride in accuracy, confidentiality, and keeping things running smoothly. They are comfortable learning new systems, maintaining accurate financial and employee records, assisting with recruitment, and troubleshooting when something doesn't add up. A dependable, team-oriented individual who enjoys variety in their work and takes initiative to solve problems will thrive in this role. Key Responsibilities Accounts Payable & Receivable Support Process incoming invoices, route for approval, and prepare payments for review. Maintain organized records of payables, receipts, and deposits. Assist with depositing checks and maintaining accurate deposit logs. Support reconciliation of credit card statements and expense reports. Communicate with vendors to ensure accurate billing and timely payments. Track purchases or invoices related to grants or projects as requested. Work with the Executive Director and Treasurer to address questions regarding financial reports and account activity. Assist auditors in annual audits. Human Resources & Benefits Administration Maintain accurate and confidential employee personnel files and HR records. Assist with recruitment by posting agency job openings, completing screening interviews, and scheduling in person interviews with leadership. Administer employee benefits programs, including health, dental, life, disability, and retirement plans. Serve as the primary contact for benefit vendors and assist staff with enrollment, changes, and questions. Manage annual open enrollment and clearly communicate benefit options and updates. Coordinate leaves of absence (including MN Paid Leave, and FMLA) Reconcile benefit invoices to ensure timely and accurate payment. Ensure compliance with COBRA, ACA, and other state and federal benefit regulations. Assist in the coordination of onboarding and offboarding processes. Payroll Administration Prepare and process bi-weekly payroll accurately and on time. Maintain payroll records and ensure timely updates for pay rates, benefits, and deductions. Review time sheets and leave requests for accuracy and compliance. Reconcile payroll and ensure accurate reporting to the general ledger. Submit payroll-related reports such as taxes, garnishments, and retirement contributions. Report state and federal grant financials (OJJDP & DEED). Office Administration Sort and distribute incoming mail; manage outgoing mail and shipping. Maintain and order office supplies; coordinate with staff to anticipate needs. Help maintain organized digital and paper filing systems, ensuring accuracy and confidentiality. Answer and direct incoming main line phone calls. Experience, education, degrees, and licenses Associate or Bachelor's degree in Human Resources, Accounting, Business, or related field (or equivalent experience). 3+ years of experience in accounting, HR, payroll, or benefits administration. Working knowledge of employment laws, payroll regulations, and HR best practices. Experience with HR or payroll systems (e.g., QuickBooks, Paylocity, or ADP). Strong organizational skills and a high level of attention to detail. Excellent communication and interpersonal skills; trusted to handle confidential information. Physical demands/Work environment Office-based position located in Owatonna, Minnesota, with occasional travel for errands, meetings, or events. Acknowledgements Primary focus of the job to be determined between supervisor and employee based on the needs and size of the supporting organization. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. Big Brothers Big Sisters of Southern Minnesota is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Pay:

$56,000.00 - $60,000.00 per year

Benefits:

Dental insurance Flexible schedule Health insurance Health savings account Paid sick time Paid time off Retirement plan Vision insurance

Work Location:

In person