Find & Apply For Human Resources Assistant Jobs in Warren, New Jersey

Job Summary The HR Coordinator provides reliable administrative support across the employee lifecycle, including personnel records, onboarding, I-9 processing, HR reporting, and routine employee support. The role also supports recruiting efforts by coordinating candidate communications, interview logistics, job postings, applicant tracking, and hiring documentation. The HR Coordinator helps keep HR processes organized, timely, accurate, and service-focused. Core Responsibilities

• Coordinate onboarding and offboarding tasks, prepare paperwork, track required forms and acknowledgments, and help new employees complete required steps.
• Complete, review, and maintain Form I-9 documentation and related records in accordance with company procedures and applicable requirements; escalate discrepancies or questions to the HR Business Partner.
• Maintain accurate, confidential personnel files and employee data in the HR information system; process routine employee status and data changes.
• Prepare, run, and distribute recurring and ad hoc HR reports, including headcount, turnover, onboarding, compliance, and other workforce information.
• Support recruiting efforts by posting approved openings, screening resumes, phone-screening potential candidates, updating job advertisements, tracking applicants in the applicant tracking system, and helping maintain accurate recruiting records.
• Coordinate interview scheduling and logistics; communicate with candidates and hiring teams about interview details and status updates.
• Respond to routine employee and manager questions about HR processes, forms, and policies; route sensitive, complex, or urgent matters to the appropriate HR representative.
• Support benefits administration, training coordination, HR projects, audits, and other administrative tasks as assigned. Qualifications
• High school diploma or equivalent required; associate degree or relevant coursework in human resources, business, or a related field preferred.
• One or more years of administrative, human resources, recruiting, or customer service experience preferred.
• Experience with Microsoft Office or Google Workspace; comfort working with spreadsheets, HR systems, and applicant tracking systems.
• Strong attention to detail and ability to handle confidential information with discretion.
• Clear written and verbal communication skills, with a professional and responsive approach to employees and candidates.
• Ability to organize competing tasks, meet deadlines, follow established procedures, and ask for guidance when an issue requires escalation. Knowledge and Skills
• Working knowledge of HR administration and recruiting coordination practices.
• Ability to maintain accurate records and check work for completeness.
• Customer service orientation and sound judgment when handling sensitive information.
• Ability to work collaboratively with HR colleagues, recruiters, hiring managers, and employees.

Work Environment This position is primarily office-based and may involve extended periods of computer work, frequent communication by phone or email, and occasional support at other company locations or events. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Pay:

$52,000.00 - $55,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person