Find & Apply For Human Resources Assistant Jobs in Wilmington, Ohio

Now Hiring Human Resource Coordinators in Wilmington, Ohio!

Shift:

1st Shift, 7:00am-3:00pm,

Monday-Friday Rate:

$24.00-$26.00 (based on experience)

Overview:

The HR Coordinator supports daily workforce operations by maintaining personnel records, coordinating frontline employee relations, and executing compliance workflows. Serving as the first point of contact for employee inquiries, this role balances administrative precision with strong communication. Additionally, this position acts as the critical operational backup for payroll processing and timecard administration, requiring a high level of mathematical accuracy, discretion, and familiarity with automated workforce management systems.

Essential Duties:

Payroll Continuity & Time Tracking Payroll Backup:

Serves as the operational backup for payroll execution, assuming full processing responsibilities in the absence of the Payroll Administrator.

Timecard Reconciliation:

Partners with supervisors to audit, address, and resolve timecard discrepancies, ensuring accurate labor distribution and policy compliance.

HRIS Maintenance:

Maintains real-time employee data within the HRIS/Payroll interface to support precise data synchronization and reporting.

Personnel Actions:

Tracks and documents lifecycle personnel changes within the core database for financial and operational reporting.

Regulatory Compliance:

Maintains tracking for protected leaves (FMLA) and statutory employment eligibility (I-9 document control/E-Verify). Assigns training to new hires through the talent management system.

Information Security:

Monitors access to personnel, medical, and insurance files to ensure strict alignment with privacy and security standards.

Employee Relations:

Serves as the first point of contact for frontline inquiries, professionally fielding questions, escalating grievances, and answering department communications.

Onboarding Logistics:

Prepares and assembles new hire orientation and onboarding documentation packets.

Recognition Programs:

Coordinates communications, milestone tracking, and logistical planning for employee retirements and corporate recognition programs.

Contingent Labor:

Communicates with external staffing agencies to schedule interviews.

EHS Resource Control:

Audits on-site safety and Personal Protective Equipment (PPE) supplies to maintain optimal inventory.

Requirements:

Payroll & Timekeeping:

1-2 years of experience working with automated time and attendance software (e.g., Paylocity, ADP) to resolve discrepancies, manage manual adjustments, and apply compliance rules (such as 15-minute rounding rules).

HRIS & Digital Literacy:

Proven experience navigating an HRIS database for data entry, onboarding, and basic reporting. Proficiency with Microsoft Office (specifically intermediate Excel).

I-9 & FMLA

Tracking:

Hands-on experience with I-9 document control, E-Verify, and a foundational knowledge of FMLA regulations to accurately track employee leaves.

Strict Confidentiality:

Proven track record of handling highly sensitive data (medical records, insurance reports, compensation) with absolute discretion.

Professional Experience:

2+ years of dedicated administrative experience within a corporate HR department or a high-volume payroll/workforce operations setting.

Systems Expertise:

Hands-on proficiency navigating cloud-based HRIS and automated time-tracking systems—specifically Paylocity or an equivalent platform. •

DIRECT OPPORTUNITY

•#IND2

Pay:

$24.00 - $26.00 per hour

Benefits:

401(k) Health insurance Paid time off

Education:

High school or equivalent (Preferred)

Experience:

Payroll:

2 years (Required) Human resources: 2 years (Required) Compliance management: 2 years (Preferred)

Work Location:

In person