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Recruiting & Compliance Coordinator

• 3.5 1 A Street, Johnston, RI 02919 Hybrid work $26.57
• $29.57 an hour
• Contract, Full-time Apply with

Indeed Recruiting & Compliance Coordinator Location:

Johnston, RI 02919 (Hybrid

• Up to 4 days onsite per week)

Duration:

7

Months Pay Rate:

$29.57/hour (W2)

Work Schedule:

Monday-Friday, 8:30 AM-5:00

PM Hours:

40 hours per week

Job Summary:

We are seeking a detail-oriented Recruiting & Compliance Coordinator to join our Talent Acquisition team. This position will support recruiting operations and employment-based green card sponsorship through the PERM (Program Electronic Review Management) labor certification process. The ideal candidate will have experience in recruiting coordination, candidate pipeline management, interview scheduling, compliance documentation, and administrative operations. This role requires someone who can manage multiple recruiting workflows, maintain accurate records, monitor strict deadlines, and ensure all recruitment activities follow established regulatory requirements and internal procedures. You will work closely with recruiters, candidates, hiring managers, Legal teams, and external immigration counsel to ensure accurate documentation and timely completion of recruiting activities.

Key Responsibilities:

• Manage applicant pipelines and candidate tracking throughout the PERM recruitment process.
• Review candidate applications and pre-screening responses to document appropriate and lawful rejection reasons.
• Identify potential interview candidates based on screening responses and established recruitment procedures.
• Coordinate and schedule candidate interviews using interview scheduling tools.
• Monitor candidate activities and recruitment progress to ensure all required steps are completed within established PERM timelines.
• Maintain accurate and up-to-date records in Applicant Tracking Systems (ATS) and immigration case management systems.
• Ensure recruitment documentation is complete, accurate, organized, and available for compliance and audit purposes.
• Serve as a point of contact for recruiters and hiring managers regarding PERM timelines, recruitment procedures, documentation requirements, and handoffs.
• Coordinate with Legal teams and external immigration counsel on recruitment-related documentation and process requirements.
• Identify, escalate, and help resolve potential compliance issues, documentation gaps, or process discrepancies.
• Handle confidential candidate and employee information with professionalism and discretion.
• Perform additional recruiting administration and compliance-related activities as needed.

Required Qualifications:

• High School Diploma or equivalent.
• 2-5 years of experience in recruiting coordination, HR operations, administrative operations, compliance support, or a related field.
• Experience with recruiting coordination, interview scheduling, candidate tracking, or recruitment administration.
• Strong documentation and recordkeeping skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple workflows, prioritize tasks, and meet strict deadlines.
• Ability to identify and escalate process or compliance-related risks.
• Strong written and verbal communication skills.
• Ability to handle confidential information and follow established procedures.

Preferred Qualifications:

• Associate or Bachelor's degree.
• Previous experience supporting Talent Acquisition, Recruiting Operations, or HR functions.
• Experience working with Applicant Tracking Systems (ATS).
• Experience in compliance, audit support, regulated administrative processes, or documentation management.
• Exposure to PERM labor certification, employment-based immigration, or green card sponsorship.
• Experience coordinating with Legal departments or external immigration counsel.

Work Arrangement:

Hybrid position based in Johnston, RI. Up to four days per week onsite. Monday-Friday, 8:30 AM-5:00 PM. 40 hours per week. 7-month W2 contract. Apply today! We are looking for an organized and compliance-focused professional who can support recruiting operations while ensuring accuracy, documentation discipline, and adherence to established timelines.

Pay:

$26.57

• $29.

57 per hour Expected hours: 40.0 per week Application Question(s): How many years of experience do you have in recruiting coordination, talent acquisition, HR operations, or recruiting compliance? Do you have hands-on experience managing candidate pipelines, tracking applications, and updating candidate statuses? Have you coordinated and scheduled interviews between candidates, recruiters, and hiring managers? Which scheduling tools have you used? Have you worked with an Applicant Tracking System (ATS)? If yes, which systems have you used (Workday, Taleo, iCIMS, Greenhouse, Avature, etc.)? Do you have experience reviewing candidate applications or pre-screening responses and documenting appropriate reasons for candidate rejection? Have you maintained recruitment records, compliance documentation, or audit-ready files? Please describe your experience. Have you supported PERM labor certification, employment-based green card sponsorship, or immigration-related recruiting activities? Have you coordinated with Legal departments, immigration attorneys, or external counsel regarding recruitment documentation? Are you familiar with Department of Labor (DOL) recruitment requirements or PERM recruitment timelines? Are you proficient in Excel, Word, and Outlook? Ability to

Commute:

Johnston, RI 02919 (Preferred)

Work Location:

In person