Find & Apply For Maintenance Helper / Assistant Jobs in Hamilton Township, New Jersey

Maintenance Administrative Assistant - Operations Genesis Investment Properties - 5.0 Township of Hamilton, NJ Job Details Full-time 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Vision insurance Life insurance Qualifications Office supply management Practicing in a sourcing or procurement role Automobile maintenance requirements Coordinating with subcontractors on construction projects Project documentation Property supervision Staff scheduling Construction project management Executive administrative support Routine inspections Team scheduling Mid-level Private fleet operations Fleet compliance management Data summary reports Invoice payment processing Construction budget management Team management Maintenance task scheduling Maintenance schedule development Quality control Invoice reconciliation Vendor relationship management Office supply ordering Data entry Handling customer service requests Payroll Managing facilities maintenance teams Facilities maintenance customer service Managing projects

Full Job Description Job Summary:

Assist the President, Vice President & Director of Maintenance, in all manners relating to maintaining the facilities owned and operated by Medical Diagnostic Laboratories, Genesis Global Group, Genesis Hospitality, Genesis Investment Properties and associated entities to ensure that they meet the needs of those working within as well as maintaining the functional operations of each facility.

Essential Functions:

Assist the President, Vice President, Director of Maintenance, Assistant Director of Facility Services, Assistant Director of Construction, Assistant Director of landscaping, and Senior & Assistant Project Managers, & the Landscape Manager with the daily operations including building maintenance, security, landscaping, construction, budgets. Oversee and perform administrative functions concerned with service requests, projects including, calling subcontractors, vendors, making appointments, ordering supplies and preparing reports Prioritize/coordinate/schedule maintenance & service requests throughout all GBG properties and some outside clients Managing, documenting and assigning tasks via maintenance software such as track-it, Upkeep or other. Generating reports from maintenance software and scheduling tasks while coordinating with maintenance team and Director Schedule all building fire & plumbing inspections performed quarterly, biannually or annually. Communicate with all departments and tenants of pending work in their buildings Register all plumbing inspections online through the DEP website Contact and schedule appropriate contractors / personnel for repairs and maintenance all buildings. Purchase necessary building related items such as light bulbs, emergency light batteries, custodial supplies, filters, flags, copies of keys, office supplies Maintain maintenance/construction project budgets (either internal or external clients), schedules, invoicing, purchasing, operations Oversee Fleet management e.g. inspections, routine vehicle maintenance & repairs, insurance Collect all technician work orders, receipts, and bill back to respective properties Assist and schedule food services/deliveries Assist and support all employees with any payroll issues Reconcile American Express accounts Process incoming invoices for payment and work closely with Accounting to research any accounts payable issues Call various vendors for repairs to roll up door, loading dock, fork lifts, roof leaks, fridges, freezers, alarms, reports of pests, etc. Ensure that all vendors/contractors supply Certificates of Insurance and assist with Workers Compensation audits annually Process check requests/reimbursements to employees for boots, phone, various permits/fees Direct maintenance staff to address all maintenance issues promptly. Manage and distribute information within the company Assist any GBG department on an as needed basis such as data entry, quality control, security, etc. Oversees the scheduling of all maintenance items and service requests with appropriate staff members. Maintain budgets for accounting for all internal companies for Custodial, Maintenance, Landscaping, Security, Construction and Operations. Familiarity with new construction subcontractor documents a plus but not required. This includes LOI's, COI's, contracts, AIA billing, submittals, permits and any other related documentation.

Job Qualifications:

General Knowledge, Skills, and Abilities (KSA's) required

We Offer:

Competitive Salary Medical, Dental & Vision Insurance Short and Long Term Disability Life Insurance Dependent Care Flex Spending Account Voluntary Policies (Accident, Hospital Indemnity, Critical Illness & Supplemental STD) Legal Plan & Identity Theft Protection 401(k) Plan Paid Vacation & Holiday Business Casual Environment Credit Union Visit us at www.genesis-ip.com. Genesis Investment Properties is an equal opportunity employer.