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Quality Assurance Coordinator

• 3.

5 Beaufort, SC 29906 $25 - $27 an hour - Full-time

GENERAL RESPONSIBILITIES

The Head Start Quality Assurance Coordinator ensures the integrity, accuracy, and compliance of all program operations, data, and records in alignment with Head Start Performance Standards and South Carolina DSS regulations. This position monitors staff and child records, oversees health and safety compliance, and provides administrative and data support to program leadership to maintain high-quality services across all Head Start and Early Head Start sites.

PERFORMANCE RESPONSIBILITIES

Program Compliance & Data Management:

• Maintain and update student, staff, and program data to ensure compliance with Head Start Performance Standards and ECLKC guidelines.
• Monitor program adherence to federal, state, and local regulations.
• Assist in preparing reports for audits, monitoring reviews, and grant requirements.
• Conduct regular data quality checks to ensure accuracy and completeness.
• Collaborate with program staff to collect, review, and verify required documentation across all Head Start content areas, including child development and education, health and nutrition, family and community engagement, enrollment and attendance, and program governance compliance .

Health & Safety Oversight:

Conduct regular site visits to monitor health and safety compliance according to SC DSS regulations and Head Start Performance Standards. Perform staff and child file checks according to Head Start Performance Standards and SC DSS regulations. Verify adherence to classroom and playground safety protocols, emergency preparedness, and health screening requirements. Document findings and work with site staff and leadership to promptly correct any compliance or safety issues.

Administrative Support:

Provide administrative assistance to the Head Start Director, including scheduling, correspondence, document preparation, and meeting coordination. Maintain organized records, files, and databases to support program operations. Assist staff with data entry, reporting, and administrative needs to ensure program efficiency.

Communication & Collaboration:

Serve as a point of contact for program staff regarding compliance, data, and health and safety matters. Collaborate with internal teams to implement consistent data management and safety practices. Communicate effectively with parents, community partners, and regulatory agencies as needed.

Professional Development:

Stay current on Head Start Performance Standards, ECLKC guidance, SC DSS regulations, and best practices in compliance and health/safety monitoring. Participate in professional development opportunities to enhance skills in data management, quality assurance, and program oversight. The above statements are intended to describe the general nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed in such a position.

Qualifications:

Minimum of an Associate's degree ; Bachelor's degree preferred . Minimum of 2 years of experience in administrative support, data management, or program compliance. Knowledge of health and safety regulations for child care settings (SC DSS and Head Start standards). Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and database management. Strong organizational, time management, and attention-to-detail skills. Excellent verbal and written communication skills. Experience working in Head Start/Early Head Start programs. Familiarity with child development programs and federal compliance requirements. Ability to multitask and prioritize in a fast-paced environment.

Working Conditions:

Office environment with regular computer use. Frequent site visits to classrooms and playgrounds to monitor health and safety compliance. Must be able to work effectively with staff, families, and community partners.

FRINGE BENEFITS

All full-time employees are eligible after completing ninety-day probationary period. 1. Personal Leave 2. Sick Leave 3. Health Insurance (including medical, vision and dental plan) 4.

Pension/Retirement Plan Pay:

$25.00 - $27.00 per hour

Benefits:

403(b) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person