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NP Wedding and Event Business Job Duties

• Reports to the Venue Director and aligns 20-25 working hours per week to a core Venue Office schedule of Tuesday-Friday, 10:00 AM to 5:00 PM MDT (excluding holidays).

Additional hours, including weekend hours, may be required based on event needs and at the discretion of the Venue Director. The Venue Director will prioritize coverage of all Event Business-related activities (e.g., scheduled tours, client meetings, promotional events, etc.) and then assign additional tasks, work schedule, and office hours as needed to ensure coverage. Job duties are to be completed onsite. The Venue Director will ensure there is coverage for core business hours and manage staff schedules to ensure that either the Venue Director or Assistant Venue Director are available during these times.

• Temporarily fulfill the role of Venue Director if the Venue Director is unable to perform their duties due to illness or absence.
• Assistant Venue Director responsibilities include providing administrative and logistical support to couples, planners, and vendors by coordinating timelines, documenting décor and service requirements, and assisting with the organization of venue maintenance, event setup, and catering logistics to ensure all event details are accurately communicated and properly executed.
• Support the Venue Director in scheduling, and vendor contracts, and be the onsite point of contact to quickly resolve any issues and ensure guest satisfaction.
• Work with the Venue Director in hosting scheduled and unscheduled wedding tours, ensuring that couples receive a warm, enthusiastic welcome and detailed information about event options. Tours are to be completed during core business hours when feasible.
• Support the Venue Director and Wedding Committee in determining the most effective advertising methods (e.g., websites, magazine ads, tour brochures, etc.) and creating compelling content for each. Collect and utilize client feedback to continually improve events.
• Create, populate, and distribute detailed Wedding Day Checklists based upon Final Details Meetings with each set of clients. Include photos of the couple's selected décor to enable staff to accurately reproduce the décor during event setup.
• Ensure that event-related items, including but not limited to laundry, plateware, linens, and decorative items, are clean and available for event use.
• Provide couples with essential details, including rehearsal-specific information, as their wedding date approaches.
• Support the Venue Director in coordinating with all third-party vendors to provide setup information, Nature Pointe policies, and scheduling information to ensure a smooth flow of events on wedding days.
• Assist in the maintenance of a tracking system for all payment checks exchanged with the Nature Pointe HOA Management Company, including both Wedding and HOA events.
• Accompany Venue Director, at their discretion, for off-site educational and marketing/promotional events (e.g., Wedding Collective, Wedding Expo, etc.). Training activities are subject the defined budget and are not guaranteed.
• Inspect the clubhouse on the first business day after events to ensure the facility has been thoroughly cleaned and returned to its original condition. Report any damage to the Venue Director. Request additional cleaning or maintenance if required.
• Perform seasonal maintenance tasks (e.g., replace twinkle lights, refresh décor, organize storage areas, etc.).
• Perform nearly all duties on Nature Pointe premises. Exceptions include performing off-site Event Business-related activities such as running errands to procure supplies, attending approved meetings/conferences/trade shows, etc.
• Keep accurate records of tasks and time worked and submit time entries according to the Employee Handbook.
• Review and sign the Employee Code of Conduct and Employee Handbook annually.
• Maintain an archive of Nature Pointe policies and procedures relevant to events and current blank contract forms. Clubhouse Management Job Duties
• This position will report to the Venue Director.

In the role, you will team with the Venue Director, Event Staff, Maintenance Staff, Nature Pointe Board of Directors, HOA Management Company, Wedding Committee, Social Committee, and other Nature Pointe volunteers to coordinate schedules, maintenance, and other critical activities that keep the Nature Pointe Wedding and Event Business and the HOA running smoothly.

• Respond to email, mail, telephone, and in-person inquiries from HOA Members regarding Nature Pointe events, HOA Member events, facilities, maintenance, and policies. Forward issues to the appropriate persons or resources as needed.
• Maintain the online HOA Calendar of Events. Assist HOA Members by providing availability information and scheduling Member Events.
• Monitor the condition of the clubhouse, facilities, equipment, and grounds to include start-of-day and end-of-day inspections to identify potential issues and to ensure the property is orderly and secure at the end of the day. Send requests for cleaning, restocking, repairs, or replacements to the Cleaning Staff or Maintenance Manager.
• Report repeated violations of Nature Pointe Rules and Regulations to the Nature Pointe Board of Directors, as necessary.
• Assist HOA Members with access to the pool, spa, and other clubhouse facilities.
• Exhibit professional attitude and dress code that represents HOA.
• All duties should be completed with direction and approval of the Venue Director.

Note The Nature Pointe Board of Directors and Wedding Committee may, on occasion, require the Assistant Venue Director to perform other duties not specifically stated above. As a rule, these duties will be directly related to the Nature Pointe Weddings and Event Business, the HOA, and/or the Nature Pointe facilities.

Pay:

From $17.25 per hour Expected hours: 20.0 - 25.0 per week

Nature Pointe Weddings and Events:

(505) 286-4971

Pay:

From $17.25 per hour Expected hours: 20.0 - 25.0 per week

Work Location:

In person