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Event-Set Up and Venue Services

PART-TIME 20 HRS / WEEK NON-EXEMPT

(W-2)

REPORTS TO

SPECIAL

EVENTS & PRODUCTION MANAGER

Position Summary The Event Set-Up and Venue Services position supports the daily operations of the Special Events Department by preparing, maintaining, and restoring event spaces to ensure a safe, clean, and welcoming environment for guests, vendors, and staff. This role is responsible for event set-up and breakdown, furniture and equipment placement, signage installation, venue cleanliness, and transportation support using shuttles and golf carts. Working closely with the Special Events & Production Manager and other team members, this position helps ensure events run smoothly, spaces are event-ready, and guests receive professional service. The role requires strong attention to detail, teamwork, flexibility, and the ability to perform physical tasks in both indoor and outdoor settings. Key Responsibilities

• Set up and break down event furniture, décor, rentals, and equipment per floorplans; support vendor load-in/load-out and transitions between events.
• Safely operate shuttles and golf carts for guest, vendor, and inventory transport; assist with parking flow and accessibility.
• Install and remove directional and wayfinding signage.
• Maintain cleanliness of indoor and outdoor spaces before, during, and after events.
• Perform light maintenance; identify and report hazards or repair needs; clean and maintain golf carts, signage, and equipment.
• Provide professional, guest-ready service at all times.
• Clean and restore indoor and outdoor event spaces before, during, and after events. Collect and dispose of trash, remove debris, clear tables, and ensure event areas are clean, and orderly.
• Perform other related duties and special projects as assigned to support the needs of the Special Events Department and the overall operations of the organization. Qualifications
• 1+ years in event coordination, administrative support, hospitality, or a related field; events experience a plus.
• Strong organizational skills and attention to detail; able to juggle multiple competing deadlines in a fast-paced environment.
• Clear, professional written and verbal communication with a warm, responsive, customer-service orientation.
• Ability to read room layouts and move furniture/equipment (or learn quickly).
• Strong ability to follow directions precisely; clear communication skills.
• Event or venue experience a plus.
• Ability to work a flexible schedule including occasional evenings and weekends for events.
• Aptitude for technology and office systems; ability to learn new platforms quickly.
• Passion for gardens, nature, arts, or cultural institutions preferred; nonprofit experience a plus.

Compensation $20 per hour, commensurate with experience. Part-time (10-20 hrs/week), non-benefits-eligible. Classified as a W-2, non-exempt employee. The LA Arboretum Foundation is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

Pay:

Up to $20.00 per hour Expected hours: No more than 20.0 per week

Work Location:

In person