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Jacobs & Co Real Estate, LLC

Real Estate Transaction Coordinator

Pay: $19/hr

Posted: 4 weeks ago

Location: Nokesville, VA (Onsite)

Last Updated: 4 days ago

Hours: Full-Time

Expires: 10/15/2026

Job Description

Key Responsibilities Open escrow and upload contract and relevant documents into transaction management software Prepare, review, and submit all required paperwork (contracts, disclosures, amendments, addenda) Track and enforce contractual deadlines (contingencies, inspections, financing, etc.) Coordinate inspections, appraisals, title work, HOA documentation, repairs, and final walk-throughs Maintain consistent and timely communication with all parties (buyers, sellers, agents, lenders, title) Monitor file status, identify missing items, and proactively follow up Prepare closing packages and ensure that all documents are executed and funds transferred properly Audit files for completeness and compliance Update CRM and internal systems with transaction status and key dates Escalate issues and delays to agents or management as needed Provide status reports and updates to agents and clients Assist with post-close tasks (archiving, file cleanup, commission tracking) Stay current on local, state, and federal real estate regulations and compliance requirements Qualifications & Skills 1-3+ years experience in real estate administration, transaction coordination, or a related role preferred Familiarity with real estate contracts, disclosures, and state/local regulations Experience with transaction management software (Dotloop, Skyslope, Brokermint, etc.) Excellent organizational abilities, attention to detail, and time management skills Strong written and verbal communication skills Ability to manage multiple files and deadlines simultaneously High level of professionalism and customer service mindset Proficiency with MS Office (Word, Excel) or Google Workspace Ability to work independently, problem-solve, and handle stressful situations

Bonus:

Real estate license, experience in your specific market, knowledge of title/escrow processes

Job Type:

Full-time Pay:

From $19.00 per hour

Benefits:

401(k) 401(k) matching Paid time off

Work Location:

In person