Find & Apply For Rental Clerk Jobs in Peoria, Illinois

Rental Assistant Clerk Phoenix Community Development Services Peoria, IL Job Details Full-time $18 - $20 an hour 23 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Referral program Retirement plan Qualifications Accounting systems Spreadsheets Filing Attention to detail Vendor communication Organizational skills Invoice data entry Quality data entry Full Job Description Summary of Organization Phoenix Community Development Services mission of "Turning Lives Around" reflects our long history of serving populations of individuals who have limited resources and support systems, including those have been homeless or who are currently facing homelessness who have mental health challenges and face financial burdens such as extremely low to zero income. Phoenix CDS is committed to providing comprehensive, supportive services to our most vulnerable citizens who face great challenges. Our primary goal is to end homelessness and provide the individuals, families and veterans we serve with a warm, safe place to live independently - and away from the dangers of the streets. We work with them to set and achieve goals, make healthy life choices, find employment, build skills, and become stable, self-sufficient members of society. Visit our website for more company information: https://phoenixcds.org/. Purpose of the Position The Rental Assistance Clerk is responsible for processing and tracking rental assistance payments, security deposits, and utility payments in the organization's accounting system. This position requires accuracy in data entry, basic accounts payable knowledge, familiarity with accounting software and Microsoft Excel, and the ability to communicate professionally with landlords and other vendors to resolve payment discrepancies. The ideal candidate is dependable, organized, comfortable working with financial information, and able to manage multiple payment transactions and documentation requirements while meeting established deadlines.

SCOPE OF DUTIES AND RESPONSIBILITIES

Process and track landlord rental payments, security deposits, and utility payments in accordance with organizational procedures. Enter payment information and related transactions accurately into the organization's accounting software. Assign appropriate general ledger (GL) accounts to transactions to support accurate financial reporting and expense tracking. Review payment information and supporting documentation for accuracy, completeness, and consistency before processing. Maintain spreadsheets, tracking logs, and other records related to rental assistance payments, security deposits, and utility expenses. Communicate with landlords and utility providers to clarify payment discrepancies, resolve account questions, and address outstanding issues. Collect, review, and maintain completed IRS Form W-9s for landlords and other applicable vendors. Enter vendor tax information into the accounting system to support accurate year-end reporting and preparation of IRS Form 1099s, as applicable. Establish and maintain organized vendor files, ensuring required documentation is complete and readily accessible. Monitor payment records and follow up on missing documentation, outstanding transactions, and discrepancies. Maintain confidentiality when handling financial, vendor, and consumer-related information. Follow organizational policies, internal controls, and established procedures for payment processing and financial documentation. Assist with additional accounting and administrative duties as assigned.

QUALIFICATIONS/SKILLS/COMPETENCIES

Experience with or working knowledge of accounting software. Proficiency in Microsoft Excel and the ability to maintain spreadsheets, organize data, and track transactions. Basic knowledge of accounts payable processes, including invoice or payment processing and recordkeeping. Strong attention to detail and commitment to accurate data entry. Effective written and verbal communication skills. Strong organizational skills and the ability to prioritize tasks, manage deadlines, and follow established procedures. Ability to maintain confidentiality and handle sensitive financial information appropriately. Ability to work independently while collaborating with Finance and program staff. Preferred Qualifications Previous experience in accounts payable, bookkeeping, accounting support, or financial administration. Experience processing rental assistance, housing subsidies, security deposits, or utility payments. Familiarity with general ledger coding and basic accounting principles. Experience collecting and maintaining W-9 forms, vendor records, and documentation for 1099 reporting.

WORK CONDITIONS

Must be available to work a full-time schedule of 37.5 hours per week, Monday through Friday, with occasional weekend availability as required to meet organizational and program needs. The position is administratively based at Phoenix CDS offices. Requires regular interaction with consumers, agency staff, and community partners. Requires the ability to sit or stand for extended periods while completing administrative tasks. Requires the ability to work effectively in varied environments, including settings that may be noisy, crowded, or subject to frequent interruptions.

Job Type:

Full-time Pay:

$18.00 - $20.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance

Work Location:

In person