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POSITION SUMMARY

The Senior Office Support Assistant assists the Office Support Manager in daily departmental operations and acts as a back-up in their absence. This position also oversees the shipping department and assists other departments as needed.

DUTIES AND RESPONSIBILITIES

• Provides back-up support for the Office Support Manager.
• Assists with office support team development and training.
• Assists with resume screening for SCC office support admin candidates.
• Works directly with Office Support Manager, Facilities Department & HR on Security system, security cameras, and badge access for the building.
• Assists with managing facility work orders, cleaning requests, and SCC Apartment cleanings.
• Provides back-up to Office Support, Shipping, & Front Desk personnel as needed.
• Assist Office Support Manager & Office Support team during

Hurricane Season:

maintain and order supplies, assist in storm preparation activities by organizing resources and creating contingency plans, and provide in-office coverage for department staff absences.

• Assists with yearly Archive room shred project.
• Organizes yearly AED/CPR trainings for administrative staff at SCC.
• Assists with conference room setup for internal meetings & client meetings.
• Works directly with the Office Support Manager & Office Support Assistants to plan all office events, creates flyers for events, and executes events day-of.
• Creates materials requisitions & places office supply orders for Office Support.
• Processes new-hire requests for supplies and badges.
• Tracks items lost & found at SCC.
• Assists with lunch distribution for employees and clients.
• Processes company mail and business card requests.
• Collects funds from vending machines.
• Complies with all approved procedures, directives and guidelines.
• Assists with any other office support projects that may arise.
• Performs other duties as assigned.

JOB SPECIFICATIONS

Education Required:

An Associate s Degree is required. A BA/BS Degree in Business Administration or related is preferred.

Experience Required:

Minimum of Two-years administrative experience required. Intermediate to Advanced Microsoft Office skills are required. Coordination of business travel or hospitality experience is a plus.

Skills Required:

Excellent communication, interpersonal, and organizational skills. Must possess excellent attention to detail. Ability to work in a stressful, fast-paced environment. The ability to handle multiple tasks at once, as well as prioritize those tasks and respond accordingly. Intermediate MS Office knowledge required.

Travel Required:

None.