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Back Sales Administration Basking Ridge , NJ $55000

Direct Hire Description Job Title:

Sales Administration Supports the sales organization through accurate reporting, data analysis, supplier program administration, and day-to-day operational support. This position serves as a key link between sales leadership, sales teams, supplier partners, and internal departments by ensuring information is accurate, timely, organized, and actionable. A primary focus of this role is improving the accuracy and consistency of sales reporting. The successful candidate will be comfortable working with large amounts of sales data, identifying discrepancies and trends, building reports, and translating information into clear insights for management. The position also supports supplier programs, sales initiatives, presentations, meetings, and other administrative functions necessary to keep the sales organization operating efficiently. Role & Responsibilities Sales Reporting & Analysis Prepare and maintain weekly, monthly, quarterly, and annual sales market share reports. Analyze sales performance by supplier, brand, SKU, account, salesperson, team, territory, and channel. Compare current performance to prior-year results, exclusive versus non-exclusive business, goals, and established sales targets. Identify significant sales increases, declines, distribution gaps, lost business, and other trends requiring management attention. Review reports for accuracy, investigate discrepancies prior to distribution, and partner with internal departments to validate data and resolve reporting issues. Maintain standardized reporting formats and track key performance indicators (KPIs), providing concise summaries of important findings. Develop Excel-based dashboards, scorecards, trackers, and management summaries. Assist sales leadership with ad hoc analysis and reporting requests. Supplier Program Support Assist with the administration and tracking of supplier programs, incentives, goals, and sales initiatives and Platinum Club. Track program performance against established objectives. Maintain supplier program calendars, deadlines, requirements, and supporting documentation. Organize sales meeting agenda for bi-monthly sales meetings. Assist with supplier presentations and business reviews by tracking, analyzing, and reporting on program participation, account activity, placements, distributions, and other key performance metrics. Coordinate with sales management and supplier teams to ensure program information is communicated accurately and on time. Maintain organized records of supplier requests, programs, commitments, and results. Administrative & Sales Operations Support Provide administrative support to sales leadership and the broader sales organization. Coordinate meetings and assist with preparation of agendas, reports, presentations, and supporting materials. Maintain sales trackers, target lists, account lists, calendars, departmental files, and reporting archives. Help coordinate special projects, sales meetings, supplier visits, market work-withs, events, and presentations. Follow up with appropriate departments and sales personnel to ensure requested information is received by established deadlines. Assist in improving administrative and reporting processes to increase efficiency and reduce errors. Data Accuracy & Reporting Ownership A key responsibility of this position is ensuring management can rely on the information being presented. The Sales Administration & Business Analyst will take ownership of the reporting process from data collection through final presentation.

This includes:

Reviewing source data for accuracy and completeness. Identifying duplicate, missing, or inconsistent information. Reconciling reporting discrepancies. Creating repeatable reporting processes. Maintaining consistent definitions and reporting standards. Performing quality-control checks before reports are distributed. Working with internal teams to correct recurring data issues. Recommending ways to automate or simplify recurring reports. Qualifications 3-5 years of experience in sales administration, business analysis, sales operations, reporting, or a related position preferred. Experience in wine & spirits, beverage distribution, consumer packaged goods, hospitality, or a related industry is strongly preferred. Strong Microsoft Office, PowerPont, and Excel skills, including PivotTables, XLOOKUP/VLOOKUP, formulas, filters, conditional formatting, and data organization. Experience creating dashboards, charts, and executive-level reporting. Ability to analyze large amounts of information while maintaining a high degree of accuracy. Strong organizational and time-management skills with excellent attention to detail. Ability to manage multiple projects and deadlines simultaneously. Strong written and verbal communication skills with the ability to communicate effectively across all levels of the organization and with suppliers. Ability to work independently, identify problems, and follow through to resolution. Preferred Skills Experience working with sales reporting systems, CRM platforms, ERP systems, depletion or shipment data, or business intelligence tools. Experience with Power BI or similar visualization/reporting platforms is a plus. Understanding of wine & spirits distribution, suppliers, brands, SKUs, accounts, and sales territories is highly desirable. Experience supporting supplier programs or sales incentive programs. Ideal Candidate The ideal candidate is highly organized and detail-oriented but also analytical and curious. This individual should not simply produce reports; they should review the information, question inconsistencies, identify what is important, and help management understand what the data is showing. This role is best suited for someone who enjoys working with numbers and Excel while also being comfortable coordinating projects, communicating with sales teams and suppliers, and handling the administrative responsibilities necessary to support a fast-paced wine and spirits sales organization.

Physical Demands:

May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs. Regularly required to sit, stand, and move about the office. Apply Now Share This Post