Find & Apply For Religious Leader / Professional Jobs in Norfolk, Virginia

OVERVIEW

Olive Grove Baptist Church is seeking a highly organized, proactive, dependable, and professional Church Administrator to provide administrative and operational support to the Senior Pastor and help coordinate the day-to-day administrative functions of the church. The Church Administrator plays a key role in creating and maintaining the systems, communication, organization, and follow-through necessary for effective ministry. This position is ideal for someone who can manage multiple priorities, anticipate administrative needs, communicate professionally, develop effective systems, and help move projects and assignments from conversation to completion. The successful candidate will work closely with the Senior Pastor while collaborating with church staff, ministry leaders, volunteers, members, vendors, and community partners.

RESPONSIBILITIES

Provide direct administrative and operational support to the Senior Pastor. Coordinate the Senior Pastor's administrative calendar, appointments, meetings, correspondence, and follow-up as assigned. Oversee scheduling of church meetings, ministry activities, events, facility-use requests, and other calendar items to prevent scheduling conflicts and ensure effective coordination. Serve as a central point of administrative communication between the Senior Pastor, staff, ministry leaders, members, and outside organizations. Track assignments, deadlines, requests, projects, and action items and provide appropriate follow-up to ensure responsibilities are completed. Prepare correspondence, reports, forms, agendas, meeting materials, announcements, and other administrative documents. Coordinate administrative details for church programs, special services, meetings, ministry initiatives, and major events. Develop, organize, and maintain efficient administrative systems, procedures, digital files, and physical records. Assist ministry leaders with administrative processes, scheduling, communication, forms, documentation, and established church procedures. Maintain accurate membership, ministry, contact, and administrative information as assigned. Coordinate routine vendor communication, service appointments, facility-related requests, and administrative records. Receive and appropriately route telephone calls, emails, correspondence, requests, and other church communications. Maintain strict confidentiality concerning pastoral matters, personnel information, member information, financial information, and other sensitive church matters. Assist with onboarding staff, ministry leaders, and volunteers when appropriate. Help identify administrative inefficiencies and recommend practical systems and solutions to improve church operations. Coordinate meeting preparation and assist with documenting and tracking action items following meetings. Work collaboratively with the Church Clerk, Treasurer, ministry leaders, and other church officers while respecting the responsibilities assigned to each position. Perform other administrative and ministry-related duties as assigned by the Senior Pastor.

SKILLS & QUALIFICATIONS

Previous experience in office administration, executive administrative support, office management, operations, church administration, nonprofit administration, or a related field. Strong organizational and time-management skills with demonstrated ability to manage multiple priorities simultaneously. Excellent written and verbal communication skills. Strong attention to detail and consistent follow-through. Ability to work independently, exercise sound judgment, and take appropriate initiative. Ability to maintain confidentiality and handle sensitive information with professionalism and discretion. Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and related productivity tools. Comfortable learning and using church management systems, databases, scheduling platforms, websites, and other digital tools. Experience coordinating calendars, meetings, events, projects, volunteers, or multiple departments. Ability to prepare professional correspondence, reports, spreadsheets, forms, presentations, and other administrative materials. Strong interpersonal skills and the ability to work effectively with church leadership, staff, volunteers, congregation members, vendors, and community partners. Ability to establish administrative systems and improve organizational processes. Professional demeanor with a welcoming and service-oriented approach. Experience supporting a senior executive, pastor, director, or organizational leader is strongly preferred. Previous church or nonprofit experience is preferred but not required.

WHAT WE ARE LOOKING FOR

We are looking for more than someone who can complete assigned clerical tasks. The successful candidate will be someone who anticipates, organizes, communicates, follows through, and helps create structure. You should be comfortable receiving direction from the Senior Pastor while also possessing the initiative to recognize administrative needs and address them appropriately. The ideal candidate understands that effective administration allows ministry to operate more effectively. You should be able to bring organization to moving pieces, establish systems where needed, and help ensure that important responsibilities do not fall through the cracks.

WORK ENVIRONMENT & SCHEDULE

This is a part-time position , generally requiring approximately 25-30 hours per week . Regular office availability will be required during established weekly hours. Some flexibility may occasionally be necessary for meetings, special services, church events, or other ministry activities. The specific weekly schedule will be established with the Senior Pastor.

COMPENSTATION

$27,000-$31,200 per year , based on qualifications and experience.

APPLICATION PROCESS

Qualified applicants should submit a current résumé highlighting relevant administrative, operational, executive support, nonprofit, church, or office-management experience. Selected candidates may be asked to: Participate in an initial interview with church leadership. Complete a practical administrative skills assessment. Participate in a final interview with the Senior Pastor. Provide professional references. Successfully complete any required pre-employment screening. Olive Grove Baptist Church is seeking an administrator who can help us strengthen our systems, support our ministries, improve organizational communication, and build the administrative infrastructure necessary for continued growth.

Pay:

$27,000.00 - $32,000.00 per year

Benefits:

Flexible schedule Paid time off Application Question(s): Have you previously provided direct administrative support to a senior leader, executive, pastor, director, or similar leadership position? Are you proficient with Canva, Microsoft Word, Excel, Outlook, and other common office productivity tools? Why are you interested in serving as the Church Administrator for Olive Grove Baptist Church? When supporting a senior leader with multiple priorities, how do you keep assignments, deadlines, meetings, and follow-up items from falling through the cracks?

Experience:

Administrative:

2 years (Required) Ability to

Commute:

Norfolk, VA 23513 (Required)

Work Location:

In person