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Program Data & Administrative Coordinator Los Angeles Centers for Alcohol and Drug Abuse - 4.1 Santa Fe Springs, CA Job Details Full-time $23.06 - $28.00 an hour 8 hours ago Benefits Health insurance Dental insurance Vision insurance Qualifications VLOOKUP function Electronic health records (EHR) management Company vehicle operation Criminal Justice Databases Administrative experience Driver's License Medical records Personal transportation assistance Health information management Productivity software Clinical confidentiality policies Associate's degree Data analytics technologies Full Job Description Los Angeles Centers for Alcohol & Drug Abuse (L.A. CADA)

Position:

Program Data & Administrative Coordinator Schedule:

Monday - Friday 9:00 am - 6:00 pm (Full Time)

Position Summary:

Under the supervision of the Director of Juvenile Justice Services, the Program Data & Administrative Coordinator coordinates data management, reporting, and administrative operations for the Juvenile Justice Substance Use Disorder Treatment Program. This position develops and maintains tracking systems, extracts and analyzes data from the PCNX Electronic Health Record (EHR), prepares reports, monitors program outcomes and contract deliverables, and provides administrative support to ensure efficient operations, regulatory compliance, and accurate program reporting.

Essential Job Functions:

Data Management & Reporting

• Extract, validate, and maintain data from PCNX and other Agency systems.
• Develop and maintain spreadsheets, databases, dashboards, and tracking tools.
• Prepare monthly, quarterly, annual, and ad hoc reports.
• Monitor program outcomes, productivity, and contract performance measures.
• Review data for accuracy, completeness, and reporting compliance.
• Analyze trends and prepare reports to support operational decision-making and quality improvement. Program Administration
• Coordinate referrals and maintain program tracking systems.
• Monitor attendance, service documentation, and program records.
• Manage program email communications and administrative correspondence.
• Schedule meetings and maintain organized electronic and physical files.
• Provide administrative support to program leadership and staff. Contract Compliance
• Monitor reporting deadlines and contract deliverables.
• Assist with audits, quality improvement activities, and program monitoring.
• Ensure compliance with Agency policies, HIPAA, 42 CFR Part 2, and applicable county, state, and federal requirements.
• Maintain confidentiality of client and program information. Collaboration
• Collaborate with Program Managers, clinicians, SUD counselors, and external partners.
• Provide training and support on reporting tools, tracking systems, and administrative processes.
• Support continuous improvement through effective communication and data analysis Other Duties & Expectations
• Maintains professionalism in appearance, communication, attitude, conduct, and interactions at all times while representing the organization with integrity, respect, and professionalism.
• Maintains reliable, regular, predictable, and consistent attendance in accordance with Agency standards, staffing requirements, and program operational needs.
• Punctuality, dependability, and timely responsiveness are essential to ensure accurate data reporting, contract compliance, administrative support, and efficient program operations.
• Complies with all Agency policies, procedures, professional standards, safety requirements, confidentiality obligations, and applicable federal, state, county, payer, and regulatory requirements.
• Performs other duties as assigned.

Qualifications & Requirements:

• Minimum two (2) years of experience in data management, reporting, administrative coordination, or program support.
• Experience with Electronic Health Record (EHR) systems; PCNX preferred.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, formulas, and data analysis. Proficiency with Microsoft Office Suite.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
• Bilingual English/Spanish, preferred
• Meets agency insurance requirements for driving agency vehicles.
• Valid California driver's license with a minimum of two (2) years of driving experience, insurable, acceptable driving record, and ability to pass and maintain eligibility under the DMV Pull Notice Program; must be able to operate an agency or personal vehicle for work-related travel, including client transport and inter-site duties.
• Must maintain all required licenses, certifications, trainings, credentialing approvals, security clearances, and system access requirements necessary to perform assigned duties. Education Requirements
• Associate's degree in Business Administration, Criminal Justice, Public Administration, Data Analytics, Health Information Management, or a related field required; Bachelor's degree preferred.

Physical Demands and Working Environment:

• Work is performed primarily in an office environment with occasional visits to program sites.
• This is an onsite position; telework or remote work is not an essential function.
• Requires prolonged sitting, standing, walking, and computer use.
• Occasional travel to Agency and Juvenile program locations.
• May have occasional exposure to communicable illnesses, bloodborne pathogens, infectious materials, and conditions typical of behavioral health, substance use disorder treatment, and juvenile justice settings.
• Punctuality, dependability, and timely responsiveness are essential to ensure accurate data reporting, contract compliance, administrative support, and efficient program operations.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Supervision

Supervision:

Receives administrative direction from the Director of Juvenile Justice Services and exercises independent judgment in carrying out data management, reporting, and administrative responsibilities.

Supervision Given:

None Pay:

$23.06 - $28.00 per hour

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person